Administrative Specialist - Fire Department

Administrative Specialist – Fire Department Elk Grove Village, Illinois (population 33,127). The Village seeks an Administrative Specialist in the Fire Department to support the Chief and Deputy Chief with office duties and communications. Job Details Type: Full Time Posted Date: 05/01/2026 4:06 PM Overview The Fire Department provides emergency response, education, and inspection services to the community. The Administrative Specialist will handle correspondence, calls, travel, training, and records management to enable department leadership to focus on managerial duties. Key Responsibilities Provides responsive and professional customer service to residents, staff, and external partners. Provides front counter coverage and serves as the primary point of contact for visitors to Fire Administration. Drafts and coordinates responses to administrative requests, including FOIA responses, correspondence, and other communications. Coordinates travel and training logistics, including authorizations and reimbursements. Supports fire department personnel transitions, including onboarding, promotions, retirements, and related documentation. Processes medical and fire records requests in compliance with HIPAA, subpoenas, and release procedures. Supports committees and project teams by coordinating purchases, events, materials, and by creating agendas and meeting minutes. Performs recurring processes, including purchase card reconciliation, reporting, reimbursements, and license renewals. Maintains fire personnel, medical, and training records, ensuring accuracy, confidentiality, and compliance. Minimum Qualifications Completion of 30 credit hours of college coursework toward an Associate’s Degree is required, with an Associate’s Degree preferred, and a minimum of four years of comprehensive and progressive work responsibilities, or any equivalent combination of education, experience, and training. Licenses and Certifications Possess a valid State of Illinois Driver’s License and a safe driving record. Hours of Work 37.5 hours per week. Opening date: May 1, 2026. Benefits Qualifies for the Illinois Municipal Retirement Fund (IMRF) pension. How to Apply Candidates must submit an online application via the Village portal. Please include a resume and cover letter or other pertinent information. Direct inquiries to the Office of Human Resources at 901 Wellington Avenue, Elk Grove Village, IL 60007. #J-18808-Ljbffr Elk Grove Village Police Department