Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk operations in Rolling Meadows, Illinois. This ongoing/long-term contract position is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on schedule. The person in this role will serve as a key point of contact for visitors, employees, and vendors, while helping the office run smoothly through strong communication and attention to detail.

Responsibilities:

• Welcome guests, staff, and clients with a courteous approach and direct them appropriately upon arrival.

• Oversee incoming and outgoing mail, shipments, and package handling to ensure timely distribution.

• Manage visitor sign-in procedures, access coordination, and recordkeeping in accordance with site practices.

• Arrange meeting spaces and provide support for room scheduling and basic meeting setup needs.

• Track, replenish, and organize office supply inventory to maintain day-to-day workplace readiness.

• Perform administrative tasks such as entering information, filing records, scanning materials, and maintaining documents.

• Assist with office meetings, events, and special assignments as business needs arise.

• Keep the reception area neat, presentable, and ready to receive visitors throughout the day.

• Partner with internal departments to respond to workplace requests and resolve general office-related questions.

• High school diploma or equivalent is required.
• Prior experience in a receptionist, administrative support, or customer-facing role is preferred.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to stay organized, manage details carefully, and handle multiple responsibilities at once.
• Comfortable working in a fast-paced office setting while adjusting priorities as needed.
• Detail-oriented demeanor with a customer-focused mindset and dependable follow-through.