Executive Assistant

Company Description Essential Consults helps law firms convert qualified inquiries into signed cases by building streamlined systems that generate, capture, and convert high-intent leads. The team focuses on speed, strategy, and measurable results to ensure firms do not miss valuable opportunities. Rather than relying on traditional marketing alone, Essential Consults improves how firms attract and retain clients throughout the entire lifecycle. From first contact to final conversion, every step of the client journey is optimized for sustainable growth and stronger case pipelines.

Role Description This is a full-time, on-site Executive Assistant role based in Tampa, FL. The Executive Assistant will provide comprehensive executive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The role includes organizing documents and presentations, maintaining accurate records, and supporting daily operations to ensure executive leadership can focus on strategic initiatives. The Executive Assistant will serve as a key point of contact, handling communications, drafting corres Executive & Personal Assistant (EPA)

Business Operations | Lifestyle Management | Social Media

Location: Tampa, Florida

Position: Executive & Personal Assistant

Schedule: Full-Time | Flexible Hours

Work Arrangement: Hybrid, with in-person availability required

Compensation: Competitive, based on experience

About the Position

We are seeking a highly organized, resourceful, and detail-oriented Executive & Personal Assistant (EPA) to support two busy professionals and entrepreneurs in managing both their business operations and personal lives.

This is a unique opportunity for someone who enjoys a dynamic work environment, thrives on organization, and has a passion for business, social media, travel, events, and lifestyle management.

The position will be approximately 50% business support and 50% personal assistance, although priorities may shift depending on schedules, projects, and upcoming events.

Our ideal candidate is proactive, trustworthy, creative, and capable of anticipating needs before being asked. We are looking for someone who can take ownership of projects, manage competing priorities, and help keep our professional and personal lives running smoothly.

Key Responsibilities

1. Executive & Business Support (Approximately 50%)

• Manage professional calendars, appointments, meetings, and scheduling.

• Coordinate business travel, including flights, hotels, transportation, and itineraries.

• Assist with day-to-day business operations and administrative projects.

• Manage correspondence, emails, follow-ups, and professional communications.

• Assist with organizing business documents, presentations, and spreadsheets.

• Research vendors, business opportunities, products, and potential partnerships.

• Coordinate meetings with attorneys, vendors, business partners, and other professionals.

• Track deadlines, projects, deliverables, and important business initiatives.

• Support business development, marketing initiatives, and special projects.

• Assist with coordinating business events, meetings, and networking opportunities.

2. Personal & Lifestyle Management (Approximately 50%)

• Manage personal calendars, appointments, reservations, and scheduling.

• Plan and coordinate domestic and international travel, including detailed itineraries.

• Research and book hotels, restaurants, experiences, and transportation.

• Assist with wedding planning, including vendor communication, appointments, timelines, and event logistics.

• Coordinate personal events, celebrations, holidays, and gatherings.

• Research and coordinate household services, maintenance appointments, deliveries, and vendors.

• Assist with shopping, gifting, returns, and personal errands.