Payroll Coordinator

Bookkeeper

Qualifications: High School diploma including courses in bookkeeping, accounting, business English and mathematics. Experience in accounting or bookkeeping or demonstrated competence in the tasks assigned. Demonstrated competence in the use of business machines.

Performance Responsibilities: To assist the administration of payroll for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:

• Prepare payrolls on a bi-monthly basis
• Set up new pay codes & ensure proper tax deductions are taken
• Enter substitute pays
• Ensure proper deductions get taken i.e. retired teachers who sub don't pay TRS, but all other teacher subs do
• Calculate & dock regular pay when employees sub (must know correct daily/hourly rate & acct #)
• Dock employees when out of sick time
• Dock employees when they miss lunch/bus duty (since they receive a stipend)
• Process payments for extra duties, meetings, translators, tutoring, etc. (anything above 40 hrs/week is time & a half. However tech dept. only works 37.5 hrs/week so their first 2.5 hrs of overtime is paid at their regular hourly rate)
• Process payments for lunch and bus duties
• Calculate & enter pay amounts when employees are on leaves of absences (docked days)
• Ensure employees receive the proper # of checks per year (aides receive 20, teachers receive 24, ESP staff can vary some have chosen to receive more)
• Complete employment verification requests
• Set up/change bank info for direct deposits
• Enter & maintain accurate payroll deductions Health, dental, life, LTD, credit union, 403(b),etc. Make sure deductions are either sheltered or not, depending on what EE chose These must be updated several times a year
• Maintain proper ATA deductions ATA dues are not paid on all payrolls Coordinate with Union to determine what amount each teacher pays (can vary)
• Enter W4 information New employees + employees who make changes mid-year
• Enroll/terminate members with IMRF
• Prepare payroll report for Board once/month
• To assist the administration of the 403b Program for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
• Maintain guidelines for new enrollees and changes
• Prepare a file each payroll period including: All employees wages during the pay period 403b deductions for those enrolled
• Upload file to Howard Simon website, and set up payment with TD Ameritrade

Terms of Employment: Twelve-month year with salary to be established by the Board of Education. Salary range $60,000-$70,000

Evaluation: The Assistant Superintendent for Business will serve as the evaluator incorporating performance goals.