Office Coordinator
$17 - $18 per hourWe are seeking a reliable, outgoing, and detail-oriented Office Coordinator to join our client's team in Louisville, KY. This hybrid role serves as the first point of contact for our office while managing client communications, contract administration, and basic accounting tasks. Beyond daily front-desk operations, you will utilize QuickBooks to support billing processes and execute structured outreach calls to maintain relationships with existing commercial accounts. Qualifications
- 2+ years of experience in an administrative, office support, or receptionist role
- Hands-on proficiency with QuickBooks (Online or Desktop) for basic bookkeeping, invoicing, or data entry
- Excellent verbal and written communication skills with a comfortable, professional phone manner
- High level of accuracy and attention to detail when managing contracts and client records Apply today! Contact Angela Thompson with questions at View phone number on us.fitly.work or View email address on us.fitly.work salary: $17 - $18 per hour
- Answer incoming calls, greet visitors, direct inquiries to appropriate team members, and manage daily office correspondence
- Prepare, send, track, and follow up on client service contracts and renewals to ensure prompt execution.
- Conduct planned outreach calls and check-ins with active commercial accounts to ensure satisfaction, collect feedback, and identify new service opportunities
- Keep client contact logs, contract statuses, and outreach schedules accurately updated in our internal system
- Assist management with scheduling, filing, and basic operational tasks as needed
- QuickBooks
- Administrative Duties
- Receptionist Duties (2 years of experience is preferred)
- Sales/Marketing
- Marketing Communications
- Contract Administration (1 year of experience is required)
- Customer Service
- Vendor Management (2 years of experience is required)
- CRM
- Years of experience: 2 years
- Experience level: Experienced
shift: First
work hours: 8 AM - 4:30 PM
education: High School Responsibilities
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.
Vacancy posted 3 days ago
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