Firm Administrator
Biscayne Staffing
Job Description
Firm Administrator
\nFort Lauderdale, FL | Full-Time
\n \nA growing law firm in Fort Lauderdale seeks an experienced Firm Administrator to oversee daily operations, HR, facilities, vendors, and administrative functions. This high-visibility role collaborates with attorneys, leadership, staff, vendors, recruiters, property managers, and tech partners to ensure efficient, professional office management.
\n \nThe ideal candidate is proactive, highly organized, and capable of managing daily details and larger projects, taking ownership, solving problems independently, handling confidential HR matters, and fostering a positive workplace environment.
\n \nKey Responsibilities
\nOperations & Office Management
\n- Oversee daily firm operations, maintaining an efficient, welcoming environment
\n- Manage procedures, supplies, maintenance, and vendor relationships
\n- Coordinate office space planning, repairs, and conference room operations
\n- Work with IT to onboard new employees
\n \nHR & Employee Records
\n- Handle daily HR tasks including benefits, PTO, employment verification, and records
\n- Manage benefits renewal, update policies, ensure legal compliance
\n- Support onboarding/offboarding and maintain confidentiality
\n- Promote a positive, engaged workplace culture
\n \nRecruitment & Talent
\n- Liaise with recruiters, support staffing, and onboarding
\n- Ensure a smooth candidate and new hire experience
\n \nVendor & Contract Management
\n- Manage relationships, negotiate contracts, oversee vendor performance
\n- Coordinate repairs, maintenance, and procurement
\n \nBudget & Finances
\n- Approve invoices, monitor expenses, and maintain budgets
\n- Assist with financial planning
\n \nProjects & Technology
\n- Lead office renovations, buildouts, relocations, and tech upgrades
\n- Manage project timelines and vendors
\n \nEvents & Culture
\n- Plan firm-wide events and team activities
\n- Support initiatives to boost engagement and morale
\n \nQualifications
\n- 5+ years in a law firm or professional services admin
\n- Experience overseeing office ops, HR, vendor relations, budgeting, and projects
\n- Strong organizational, communication, and discretion skills
\n- Proficient in Microsoft Office and office systems
\n \n \n- ...Job Description Marketing & BD Administrative Assistant is needed at a top NY law firm. \n 2–4 years of administrative, operations, or coordination experience in marketing, business development, or professional services. \n Experience in a legal preferred \n...SuggestedContract workWork at office
The ONeil Search Group
Mundelein, IL5 days ago - ...Job Description Position: Senior Client Account Billing Specialist (Global Law Firm) \n Company: AM 100 Law (Hybrid) \n Location: Washington, DC \n Comp Package: Base to $110K, Paid Overtime, Tuition Reimbursement, Full Benefits, Bonus, 401K+, etc. \n...Suggested
Kay Search Group
Mundelein, IL4 days ago $125k
...Job Description Position: Trusts & Estates Paralegal/Administrator (Global Law Firm) \n Location: New York, NY (Hybrid WFH) \n Company: Globally Recognized AM 100 Law Firm \n Comp Package: Base salary to $125K, Paid Overtime, Full Benefits, Bonus, Tuition...SuggestedWork at officeWork from homeKay Search Group
Mundelein, IL7 days ago- ...Job Description THIS VERY PRESTIGIOUS, HIGH-PROFILE LAW FIRM IS ADDING TO ITS STAFF FOR ITS MIDTOWN OFFICE AND IS SEEKING A BD SR. SPECIALIST. THIS POSITION IS HYBRID \n \n This role supports a range of business development initiatives including pitches, proposals...SuggestedWork at office
Noor Staffing Group
Mundelein, IL2 days ago $150k
...Assistant – Global Private Equity Practice \n A leading global law firm is seeking a polished, highly organized Senior Executive... ..., project management, billing, IT, travel, and other administrative teams. \n Key Responsibilities for Senior Executive Assistant...SuggestedPrivate practiceWork at officeFlexible hoursKay Search Group
Mundelein, IL7 days ago- ...\n Log outgoing and incoming items as required and review for accuracy/completeness \n \n \n SUPPLIES/COPYING/FAXING/ADMINISTRATION \n \n Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery...Work at officeFlexible hoursNight shift
Canon Business Process Services
Mundelein, IL14 days ago $50k - $65k
...Job Description Job Description Job Title: Administrative Assistant (Accounting Firm) Location (City, State): Bannockburn, IL - Fully Onsite Industry: Professional Services / Accounting & Consulting Pay: $50,000 - $65,000 annually, with potential...Work at officeAddison Group
Deerfield, ILa month ago- ...Job Description About the Role \n This role sits inside the core engineering team building the systems that execute the firm's trading strategies in production, where microseconds and correctness both matter. The systems this engineer works on touch order flow,...Immediate start
Mondrian Alpha
Mundelein, IL7 days ago - ...Job Description We’re looking for a Senior Full Stack Engineer to join a lean technology team at a $15B+ investment firm in New York that is standardizing and modernizing its technology stack across the business. \n \n This is a hands-on role focused on building...
Saragossa
Mundelein, IL7 days ago - ...due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune... ...yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up...Full timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Arlington Heights, IL3 days ago - ...Job Description The Visa and Immigration Administrator assists employees with obtaining the required visas, permits and documents to travel... ...work closely with internal stakeholders as well as external firms. \n \n Roles and Responsibilities \n \n Coordinates...Permanent employmentFor contractorsInterim roleInternshipSeasonal workRelocation
Samsung Ads
Mundelein, IL13 days ago - ...voice, and light clerical duties. You will manage attendance, lunch counts, and records, answer calls, and support the building administrator. A high school diploma and excellent computer and communication skills are needed; bilingual is preferred. #J-18808-Ljbffr Special...Part time
- Law Firm Office ManagerA well-established law firm in the Arlington Heights area is seeking an experienced Office Manager to oversee the day-to-day administrative and financial operations of the office.This is a hands-on position for someone who is comfortable working...Work at office
- ...Job Description Quantitative Developer | Prop Trading Firm | New York, NY \n \n About the Role \n We're hiring Quantitative Developers to join our Research team. This is an opportunity that blurs the lines between research and development and allows you to...Work experience placement
Delmar Nord
Mundelein, IL14 days ago - ...Job Description You’ll be joining a leading global investment management firm with a strong technology organization supporting a wide range of investment, analytics, and business functions. The team is focused on modernizing its technology and building scalable solutions...
Saragossa
Mundelein, IL7 days ago - ...P.C. Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation... ..., Word) is required. Prior experience in client services, administrative support, account review, or similar detail-oriented roles preferred...Temporary workWork at office
- ...Job Description Our client, a Washington, DC law firm is seeking a talented client service professional to provide front desk... ...office activities. \n Provide assistance with scheduling, administrative tasks, and operational projects as they arise. \n \n \n Qualifications...Long term contractWork at office
Consilio LLC
Mundelein, IL7 days ago $135k - $220k
...opportunity to support a senior executive at a thriving investment firm is now available! \n \n An ambitious and highly professional Executive Assistant is needed to provide a range of administrative support for a busy C-Suite executive. The ideal candidate will...J.R. Berry Search Group, Inc.
Mundelein, IL14 days ago- Job Description Construction Scheduler \n \n Planning & Management Services, Inc. (P&M) is seeking a Construction Scheduler to join our growing project delivery consulting team. \n \n About the Role \n The Construction Scheduler will develop, update, and...For contractorsRelocation
Planning & Management Services, Inc.
Mundelein, IL7 days ago - ...located in Midtown NYC seeks Executive Assistant. \n \n Administrative Assistant \n Investment & Corporate Banking \n Client seeks... ...and liaise with senior level individuals throughout the Firm. \n • Communicate Firm policies/procedures to officers and...Temporary workWork at office
ASSET STAFFING, INC.
Mundelein, IL7 days ago $110k - $120k
...onsite) \n Company Overview: \n An established investment firm is seeking a highly polished, proactive Executive Assistant to... ...to a senior investment executive, providing high-level administrative and operational support. The ideal candidate is proactive, resourceful...Work at officeAtrium
Mundelein, IL7 days ago$70k
...Company: \n A growing international professional services firm with offices across Europe, North America and Asia. With an entrepreneurial... ...New York and San Francisco. \n As the first dedicated administrative hire in the New York office, you will play a key role in...Permanent employmentWork at office3 days per weekVWA Ltd
Mundelein, IL7 days ago- ...Job Description Amazing opportunity to work in a great firm !! This Role is in the Private Equity Area \n \n Executive Assistant to Senior Managing Director \n \n The candidate must be extremely organized, polished and well-spoken with superior communication...Work experience placementWork at office
TBG | The Bachrach Group
Mundelein, IL14 days ago $150k - $175k
...Office of a C-Suite Executive \n Location: New York, NY \n Firm Overview: \n Cantor Fitzgerald L.P., with over 16,000... ...participants are properly briefed and prepared. \n \n Strategic & Administrative Support \n \n Track key initiatives, action items, and...Temporary workWork at officeCantor Fitzgerald
Mundelein, IL14 days ago$120k
...| Up to $120K Base + Bonus \n A leading financial services firm is seeking a polished and highly organized Executive Assistant... ...leadership team. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced, high-performing...Work at officeCarter Murray
Mundelein, IL6 days ago$120k
...Job Description EXECUTIVE ASSISTANT | UP TO $120K | TOP NYC REAL ESTATE LAW FIRM \n \n I’m working with one of New York City’s leading real estate law firms on an Executive Assistant opportunity supporting a sophisticated legal environment. The firm is known for...Work at officeCF Legal Recruiting and Staffing
Mundelein, IL7 days ago- ...developing, maintaining and driving the project schedule across a complex ground-up data center build. \n This is not a purely administrative planning role. We are looking for someone who can communicate clearly with senior stakeholders, challenge assumptions, identify...Full timeFor contractorsFor subcontractor
Amicus Talent Group
Mundelein, IL5 days ago $130k
...\n About the Role \n A leading NYC-based private credit investment firm is seeking an Executive Assistant to support the Office of the CFO. This is a newly created seat on their administrative team and offers the opportunity to serve as the right hand to a senior finance...Work at officeRemote workAtlantic Group
Mundelein, IL5 days ago- ...CEO) \n \n Senior Executive Assistant \n \n The Senior Administrative Asst provides support to another individual or group of... ...decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding the client, its clients and assets...Work at officeOverseas3 days per week
Open Systems Technologies
Mundelein, IL4 days ago $90k - $110k
...Title: Executive Assistant Floater \n Department: IB Administration \n Location: NY \n \n Job Summary \n The Executive... ...Prepare and process expense reports in compliance with our firm policies via concur. \n Serve as backup coverage during absences...Flexible hoursJefferies
Mundelein, IL7 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Firm Administrator. Be the first to apply!
- deal administrator Mundelein, IL
- leave administrator Mundelein, IL
- program administrator Mundelein, IL
- clinic administrator Mundelein, IL
- trust administrator Mundelein, IL
- hospital administrator Mundelein, IL
- cybersecurity administrator Mundelein, IL
- engineering administrator Mundelein, IL
- preschool administrator Mundelein, IL
- church administrator Mundelein, IL