Executive Assistant

Job Description

Investment Bank located in Midtown NYC seeks Executive Assistant.

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Administrative Assistant

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Investment & Corporate Banking

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Client seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with administrative team as requested.

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Responsibilities:

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• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.

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• Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments

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• Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed

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• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.

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• Communicate Firm policies/procedures to officers and associates regarding client entertainment

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• Manage general office needs such as ordering supplies and mail distribution as requested

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Requirements:

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• Extensive experience with Concur.

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• Minimum three years’ experience as an administrative assistant in finance industry preferred

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• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel

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• Excellent verbal communication and telephone skills

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• Detail-oriented, personable with a consistent positive attitude

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• Ability to work in a team environment and handle multiple tasks with little or no supervision

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• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

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• Utilizes good judgement and discretion, maintains the highest level of confidentiality

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