Executive Assistant

Job Description

Title: Executive Assistant

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Office Status: Fully Onsite – New York City, NY

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Pay Rate: $50–$65/hour or $100,000–$130,000 annually, depending on experience and employment structure

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Contract Length: Contract with potential temp-to-perm opportunity; permanent opportunities may also be available

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Overview

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A well-established organization within the professional and financial services sector is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior executives and leadership teams. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced environment and can manage complex schedules, coordinate domestic and international travel, and anticipate executive needs with minimal direction.

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The ideal candidate demonstrates exceptional organizational skills, sound judgment, discretion, and the ability to balance competing priorities while maintaining a high standard of accuracy and professionalism. Experience supporting senior leadership in financial services or a similarly demanding professional environment is highly valued, along with a consistent employment history and a strong commitment to executive support.

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Key Responsibilities

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• Provide high-level administrative and operational support to senior executives and members of leadership teams.
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• Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts and competing priorities.
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• Arrange domestic and international travel, including detailed itineraries, accommodations, and related logistics.
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• Coordinate executive meetings, including preparing materials, organizing logistics, documenting follow-up items, and ensuring commitments remain on track.
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• Prepare, edit, and format professional business documents, PowerPoint presentations, Excel reports, and other executive materials.
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• Manage expense reports, Concur submissions, invoice processing, and other administrative financial tasks as needed.
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• Communicate professionally with senior leaders, internal teams, external stakeholders, and other key contacts.
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• Handle confidential information, sensitive communications, and executive matters with exceptional discretion and sound judgment.
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• Support internal and external events, business initiatives, special projects, and ad hoc requests.
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• Partner with other administrative professionals and leadership to coordinate coverage, manage high-volume periods, and ensure seamless executive support.
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