Executive Assistant

Job Description

Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office.

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Responsibilities

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• Provide high-level executive and administrative support to the CFO
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• Maintain the CFO's schedule, prepare meeting agendas, presentations, reports, and minutes, and follow up on action items
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• Process day-to-day financial administration using QuickBooks, ensuring accurate and timely recordkeeping.
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• Perform bank reconciliations and assist with maintaining accurate cash balances across company accounts.
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• Record customer deposits, outgoing transfers, electronic payments, and other banking transactions.
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• Maintain an accurate log of all incoming funds, ensuring receipts and deposits are recorded and reconciled promptly.
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• Support monthly financial reporting by preparing schedules, gathering documentation, and coordinating finance deadlines.
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• Assist with accounts payable and receivable activities, invoice processing, expense management, and maintaining financial records.
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• Coordinate documentation and information requests for audits, banking, compliance, and board reporting while maintaining strict confidentiality.
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• Liaise with internal departments, external accountants, banks, and vendors to support the smooth
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Requirements

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• 3–5 years' experience in an Executive Assistant, Finance Administrator, Accounting Assistant, or similar role supporting senior leadership
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• Proficiency in QuickBooks with hands-on experience maintaining accurate financial record
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• Experience performing bank reconciliations, recording deposits, outgoing transfers, and maintaining cash receipt logs
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• Working knowledge of accounts payable, accounts receivable, and general bookkeeping principles
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• Excellent organizational skills
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JobID: EA

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