Executive Assistant

Job Description

Job Title: Executive Assistant

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Location: Onsite- Honolulu, Hawaii

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Duration: 12+ Months Contract to Hire

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Job Summary:

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We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support Chief of Staff and executive leadership at our client’s organization in Honolulu, Hawaii. This role is ideal for someone with strong administrative and communication skills who can manage competing priorities, handle confidential information, and ensure the smooth coordination of executive activities and day-to-day operations.

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Responsibilities

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• Manage executive calendars, schedule meetings, and coordinate appointments.
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• Arrange business travel, including itineraries, transportation, and accommodations.
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• Prepare and manage correspondence, reports, presentations, and other executive documents.
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• Coordinate meetings, including preparing agendas, gathering materials, and tracking follow-up items.
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• Serve as a liaison between executive leadership, internal teams, and external stakeholders.
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• Handle confidential information and sensitive matters with professionalism and discretion.
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• Support special projects, corporate events, and day-to-day administrative operations.
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• Track deadlines, follow up on action items, and help ensure timely completion of priorities.
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• Assist with administrative tasks related to budgeting, purchasing, invoices, and expense tracking.
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• Identify opportunities to improve administrative processes and workflow efficiency.
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• Manage multiple priorities while maintaining accuracy and attention to detail.
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Qualifications

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• Experience as an Executive Assistant, Senior Executive Assistant, or similar administrative support role .
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• Experience supporting executives or senior leadership preferred.
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• Strong organizational, time-management, and communication skills.
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• Excellent written and verbal communication abilities.
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• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
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• Ability to handle confidential information with discretion and professionalism.
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• Strong attention to detail and the ability to anticipate executive needs.
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• Ability to manage competing priorities and work effectively in a fast-paced environment.
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• Professional, proactive, dependable, and solution-oriented approach.
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