Executive Assistant

Job Description

We are seeking an exceptionally polished, experienced, and highly resilient Executive Assistant to support a senior executive at a leading financial firm. This is a demanding, high-visibility role requiring an individual who can operate with urgency, discretion, and sound judgment while managing a constantly changing set of priorities.

The ideal candidate will be highly organized and proactive, with the confidence and maturity to support a direct, demanding executive. This person must be thick-skinned, even-keeled, and able to receive candid feedback without taking things personally . The ability to remain calm under pressure, anticipate needs, and consistently deliver at a high level is essential.

Key Responsibilities

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• Provide sophisticated, proactive administrative support to a senior executive in a fast-paced financial environment.
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• Manage an extremely complex and frequently changing calendar, strategically prioritizing meetings and protecting the executive's time.
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• Coordinate extensive domestic and international travel, including complex itineraries, last-minute changes, ground transportation, and accommodations.
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• Serve as a highly effective gatekeeper, managing access and communications with discretion and sound judgment.
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• Coordinate meetings with clients, investors, senior executives, business partners, and other high-level contacts.
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• Prepare the executive for meetings by organizing agendas, briefing materials, presentations, and background information.
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• Track follow-ups, deadlines, and action items to ensure commitments are completed.
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• Draft, edit, and manage correspondence and other confidential communications.
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• Handle highly sensitive business and personal information with absolute discretion.
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• Manage expenses, invoices, and other administrative matters as needed.
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• Coordinate internal and external events, dinners, meetings, and other executive engagements.
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• Assist with special projects, research, and ad hoc initiatives as requested.
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• Work closely with other assistants and members of the executive team to ensure seamless coordination.
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• Anticipate the executive's needs and proactively resolve issues before they become problems.
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• Take ownership of tasks from start to finish and operate with minimal direction.
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Qualifications

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• 7+ years of experience supporting a senior executive, preferably within financial services, private equity, hedge funds, investment management, banking, or another high-performance environment .
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• Demonstrated experience supporting a demanding, high-level executive with a complex schedule.
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• Exceptional calendar management and travel coordination skills.
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• Outstanding organizational skills and attention to detail.
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• Excellent written and verbal communication skills.
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• Strong executive presence and the ability to interact confidently with senior-level internal and external stakeholders.
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• Exceptional discretion and judgment when handling confidential information.
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• Highly responsive, proactive, and resourceful.
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• Strong ability to prioritize and manage competing demands in a high-pressure environment.
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• Proficiency with Microsoft Office and/or Google Workspace.
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• Comfortable working with technology and adopting new tools and systems.
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• Bachelor's degree preferred.
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