Executive Assistant

Job Description

Executive Assistant | Premier Investment Management Firm | New York, NY

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An exceptional opportunity for a polished, highly organized Executive Assistant to support C-suite leadership and senior executives at a premier investment management firm. This is a high-visibility role for someone who operates with discretion, sound judgment, and a strong sense of ownership. You’ll serve as a trusted partner to senior leadership, managing complex calendars, coordinating domestic and international travel, and ensuring every detail is handled seamlessly. From prioritizing competing demands to serving as a key gatekeeper, you’ll play an integral role in keeping senior executives focused, prepared, and operating at the highest level.

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Key Responsibilities

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• Manage complex, ever-changing calendars, meetings, and competing priorities for senior executives.
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• Coordinate domestic and international travel, detailed itineraries, and related logistics.
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• Serve as a primary point of contact and gatekeeper, exercising discretion and sound judgment.
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• Prepare executives for meetings by coordinating materials, agendas, and follow-up.
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• Anticipate needs, resolve scheduling conflicts, and proactively address issues before they arise.
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• Handle confidential information with the highest level of integrity and discretion.
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The Ideal Candidate

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• Experience supporting C-suite executives and/or multiple senior leaders in a demanding, professional environment.
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• College degree required.
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• Exceptionally organized, detail-oriented, and adept at managing shifting priorities.
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• A confident communicator with the poise and professionalism to interact with senior-level stakeholders.
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• Proactive, resourceful, and able to anticipate needs rather than simply react to them.
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• Trusted with sensitive information and comfortable operating in a fast-paced, high-expectation environment.
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