Executive Assistant to Chief Executive Officer

Job Description

About Vanguard

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Vanguard is a growing private plastic surgery practice with locations in Fort Lauderdale and Boynton Beach. We specialize in reconstructive, breast, extremity, and hand surgery, along with select cosmetic services. Our team includes approximately 40 employees and five surgeons, and we are continuing to expand across our northern and southern territories.

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The Role

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You will work side by side with our CEO as a trusted partner, turning practice data into clear analysis and polished presentations, keeping priorities and schedules moving, and handling the administrative work that supports the practice’s growth. This is a support role by design and does not include managing staff. Your focus is to help the CEO work efficiently and make well-informed decisions.

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What You’ll Do

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Analysis and Reporting

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·   Build and maintain Excel models, pivot tables, and dashboards that track practice performance across locations and surgeons.

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·   Prepare financial analyses, budgets, and forecasts to support planning and growth decisions.

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·   Create clear, professional PowerPoint presentations on practice performance for leadership, surgeons, and partners.

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·   Support growth initiatives, including surgeon recruitment and expansion planning, through research and financial modeling.

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Executive Support

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·   Manage the CEO’s calendar, inbox, travel, and meeting logistics.

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·   Prepare agendas, briefing materials, and meeting notes, and track follow-through on action items.

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·   Draft correspondence, summaries, and internal communications.

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·   Review contracts and vendor or service agreements before signature; summarize key terms and flag risks, unusual language, and open questions for the CEO and legal counsel.

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·   Take on CEO-directed projects as needed, from quick analyses to multi-week initiatives.

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Office Administration

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·   Support day-to-day office administration, including vendor coordination, supplies, contract tracking, and renewals.

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·   Organize and maintain files, records, and shared systems.

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·   Coordinate with the leadership team, including Operations and HR, to keep projects on track.

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·   Handle confidential financial, personnel, and patient-related information with discretion.

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What You Bring

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·   At least three years of experience in an executive assistant, business analyst, finance, or chief-of-staff-style role.

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·   Advanced Excel skills, including pivot tables, lookups, and financial modeling.

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·   Strong PowerPoint skills and an ability to present data clearly.

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·   Comfort reading financial statements, budgets, and profit-and-loss statements.

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·   Excellent written communication, organization, and attention to detail, including the ability to spot issues in contract language.

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·   Sound judgment and discretion when handling sensitive information.

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·   A preference for being the trusted partner behind a leader: you take direction well, anticipate needs, and follow through without needing a fixed task list.

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·   Experience reviewing contracts, vendor agreements, or similar documents is a plus.

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·   Healthcare or medical-practice experience is a plus, but not required.

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Why Vanguard

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·   Direct access to ownership and a front-row seat to the growth of a multi-location practice.

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·   A fast-moving organization where your work helps inform decisions.

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·   [Benefits, PTO, 401K Matching]

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To Apply

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Apply through LinkedIn or Indeed. Please include a sample of an Excel analysis or presentation you have created, with any confidential information removed.