Executive Assistant/Operations Manager
Dayton Street Partners LLC
Job Description
Executive Assistant / Operations Manager
\nLocation: Chicago (River North), onsite Monday–Friday
\nReports To: Principals
\nType: Full-Time
\n \nAbout the Role
\nWe're looking for a highly organized, proactive Executive Assistant / Operations Manager to serve as the quarterback of our business operations. This role goes well beyond calendar management. You'll be the right hand to the Principals: anticipating needs, coordinating key initiatives, and driving execution across the organization.
\nThis role suits someone who thrives in a fast-paced environment, takes charge without constant direction, and wants a central role in scaling a growing real estate business.
\nKey Responsibilities
\nExecutive Support
\n• Serve as the primary point of contact between the Principals and internal and external stakeholders
\n• Manage the Principals' calendars and prioritize meetings
\n• Prepare agendas, take concise notes, and drive follow-through on action items
\n• Keep the Principals briefed with the right context, data, and updates to make quick decisions
\n• Own internal projects, keeping deadlines on track and stakeholders aligned
\n• Identify workflow gaps and recommend improvements
\nCommunications & Brand
\n• Draft correspondence, presentations, and reports
\n• Maintain the company website, including content updates and listings
\n• Manage the company's LinkedIn presence with a consistent brand voice
\nReal Estate Operations
\n• Track deal flow and key timelines for acquisitions, leases, and dispositions
\n• Support due diligence by gathering and organizing property documents, contracts, and vendor materials
\n• Coordinate across acquisitions, asset management, the Principals, and third parties
\n• Schedule property tours, inspections, and meetings
\n• Maintain internal databases, project files, and document storage
\nAdministrative & Financial
\n• Open property bank accounts for new acquisitions and refinances
\n• Prepare service contracts and engage vendors
\n• Respond to tenant requests
\n• Deposit rent checks and reconcile credit card statements
\n• Handle travel planning and day-to-day office management
\n• Coordinate with third party IT provider
\n \nQualifications
\n• 3+ years in executive support, chief of staff, or operations
\n• Self-starter with a strong sense of ownership and accountability
\n• Exceptional organization, communication, and problem-solving skills
\n• Able to manage multiple priorities calmly
\n• Discretion and professionalism with confidential information
\n• Proficient in Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word), Adobe, and WordPress; Rent Manager or similar property management software a plus
\n• Experience with LLC formation and related filings
\n• Illinois notary, or willing to become one within 120 days of start
$70k - $90k
...ASSISTANT OPERATIONS MANAGER - Onsite - Mundelein, IL Fitness solution company looking for an organized, hands-on Assistant Operations Manager to help manage customer orders and coordinate projects from order through installation. This position reports to our Operations...SuggestedFull timeAccordance Search Group
Mundelein, IL2 days ago- ...customer inquiries; book Mad Science programs from inbound calls Assist with managing social media presence and email marketing campaigns.... ...as driving processes essential to the company's day to day operations. Desired Skills Excellent customer service and interpersonal...SuggestedWork at officeLocal areaFlexible hoursDay shift
Mad Science of WI IL & MI
Wheeling, IL3 days ago - ...Job Description Business Operations & Executive Assistant \n The Business Operations & Executive Assistant will perform a wide range of business... ...clearly defined. \n \n Executive Support \n \n Manage and maintain Executives’ calendars including scheduling...SuggestedWork at officeShift work
Furniture.com
Mundelein, IL13 days ago - ...A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days... ...Fridays remote. About the Job: Arrange and manage monthly meetings, create agendas, manage meeting...SuggestedFull timeWork at officeRemote workFlexible hours
C-SUITE ASSISTANTS
Long Grove, IL9 hours ago $100k - $140k
...Job Description Executive Assistant – Private Equity - NYC \n \n Compensation: $100,00... ...seamless administrative support while operating as a proactive thought partner in a fast... ...equity setting. The role involves managing complex schedules and travel, supporting...SuggestedWork at officeShift workMission Staffing
Mundelein, IL13 days ago$30 - $40 per hour
...is conducting an immediate Temp-to-Permanent search for the Executive Assistant to the President of a major social justice nonprofit located... ...executive functioning skills to anticipate the President’s needs, manage their time efficiently and productively, and execute complex...Hourly payPermanent employmentFull timeTemporary workLive inLocal areaImmediate startMonday to FridayFlexible hoursWeekend workAfternoon shift3 days per weekRPStaffing
Mundelein, IL5 days ago$150k - $175k
...Job Description Confidential Executive Assistant to Co-Founders – Private Equity Firm – NYC... ...will primarily focus on complex calendar management, domestic and international travel,... ...-day details that keep a small office operating smoothly. This includes coordinating vendors...Work at officeMission Staffing
Mundelein, IL13 days ago$180k - $200k
...company in the entertainment industry is seeking an experienced Executive Assistant to support a founding member. \n \n The ideal candidate... ...executives, is highly organized, proactive, and comfortable managing a busy and changing schedule. Strong judgment, discretion,...Work at officeBoutique Recruiting Firm
Mundelein, IL2 days ago$60k - $70k
...guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. \n Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. \n \n \n Requirements: \n \n ~ Bachelor's degree \n...Monday to FridayNight shiftAtlas Search
Mundelein, IL2 days ago$135k - $220k
...exciting opportunity to support a senior executive at a thriving investment firm is now... ...ambitious and highly professional Executive Assistant is needed to provide a range of... ...an efficient and proactive gatekeeper by managing and filtering communications \n Arranging...J.R. Berry Search Group, Inc.
Mundelein, IL13 days ago- ...Description New York, NY | Hybrid - 3 Days in Office | 10+ Years’ Experience \n Leading alternative asset manager seeking a highly polished, proactive Executive Assistant to support the Chief Investment Officer . \n \n Responsibilities \n \n Calendar management...Work at office
Goodman Masson
Mundelein, IL13 days ago $150k - $175k
...Job Description Job Title: Executive Assistant, Office of a C-Suite Executive \n Location... ...also includes Prime Brokerage, Asset Management, and other businesses and ventures.... ...provided superior service to clients. Cantor operates trading desks in every major financial...Temporary workWork at officeCantor Fitzgerald
Mundelein, IL13 days ago$110k - $120k
...Job Description Executive Assistant to Senior Investment Executive \n Location: New York... ...providing high-level administrative and operational support. The ideal candidate is... ...with the ability to anticipate needs, manage competing priorities, and improve executive...Work at officeAtrium
Mundelein, IL6 days ago- ...Description Investment Bank located in Midtown NYC seeks Executive Assistant. \n \n Administrative Assistant \n Investment & Corporate... ...and associates regarding client entertainment \n • Manage general office needs such as ordering supplies and mail distribution...Temporary workWork at office
ASSET STAFFING, INC.
Mundelein, IL6 days ago - ...!! This Role is in the Private Equity Area \n \n Executive Assistant to Senior Managing Director \n \n The candidate must be extremely organized... ...with superior communication and writing skills; must operate with a high level of discretion and confidentiality,...Work experience placementWork at office
TBG | The Bachrach Group
Mundelein, IL13 days ago $125k
...Job Description Busy principal seeks Executive Assistant to support her in multiple endeavors, maintaining coherence between representatives... ...media and nonprofit arenas. This Executive Assistant will manage everything from calendar and correspondence to travel and...Remote workFlexible hoursShift workAfternoon shift1 day per weekWeekday workLambent
Mundelein, IL12 days ago- ...looking for an EA to support a c-suite executive. The role will be the primary support for... ...Responsibilities \n \n ~ Very dynamic calendar management for executive \n ~24/7 mindset \n ~... ...highly confidential matters \n ~ Assist in planning and arranging extensive...Work at office
Confidential Hedge Fund
Mundelein, IL3 days ago - ...Job Description Executive Assistant \n \n Summary \n Axonic Insurance is seeking a highly... ..., with the judgment and discretion to manage competing priorities independently.... ...continuously improving how the executive office operates. \n \n Key Responsibilities \n...Work at officeShift work
Axonic Insurance
Mundelein, IL4 days ago $25 - $30 per hour
...Description Job Description Job Title : Executive Administrative Assistant Industry : Behavioral Health... ...in coordinating executive priorities, managing communications, organizing meetings, and ensuring daily operations run efficiently. The ideal candidate...Contract workWork at officeLocal areaMonday to Friday1 day per weekAddison Group
Mundelein, IL17 days ago$70k
...Job Description Executive Assistant \n Business Intelligence Sector \n Up to $70,000 +... ...role in supporting the team's day-to-day operations while helping to establish and develop... ...include: \n \n Complex diary management and meeting coordination \n Domestic...Permanent employmentWork at office3 days per weekVWA Ltd
Mundelein, IL6 days ago- ...\n Job Description: \n We have an exciting Executive Administrative Assistant opportunity based in Redmond , WA ideal for someone... ...’ll play a key part in supporting a dynamic team by managing daily operations, coordinating logistics, and fostering a strong sense...Full timeMonday to FridayFlexible hours
IFG - International Financial Group
Mundelein, IL13 days ago $21 - $23 per hour
...highly organized, proactive, and resourceful Executive Assistant to support a dynamic executive in the talent management and hospitality space. This role is ideal for... ...a key partner, helping to manage day-to-day operations, communications, scheduling, and talent logistics...Work at officeWork from homea21
Mundelein, IL13 days ago$50k - $60k
...0K DOE \n \n Fit Recruiting is seeking an experienced Executive Assistant to provide dedicated, one-on-one support to the Chairman &... ...to them. \n \n Key Duties & Responsibilities \n \n Manage a busy and constantly evolving calendar spanning business, board...Work at officeLocal areaShift workWeekend workAfternoon shiftFit Recruiting
Mundelein, IL6 days ago$120k
...Job Description EXECUTIVE ASSISTANT | UP TO $120K | TOP NYC REAL ESTATE LAW FIRM \n \n I’m working with one of New York City’s leading real estate law firms on an Executive Assistant opportunity supporting a sophisticated legal environment. The firm is known for...Work at officeCF Legal Recruiting and Staffing
Mundelein, IL6 days ago$120k
...Job Description Executive Assistant to Senior Leadership \n New York City | 4 Days On-Site | Up to $120K Base + Bonus \n A leading... ...administrative support to senior executives and leadership \n Manage complex and frequently changing calendars, including...Work at officeCarter Murray
Mundelein, IL5 days ago- ...Job Description Title: Executive Assistant \n Department: IB Industrials \n Location: New York \n \n Job Summary \n We... ...Looking for a proactive, resourceful candidate. Being able to manage multiple priorities in a fast-paced environment. This role is...Work at office
Jefferies
Mundelein, IL12 days ago - ...organization is seeking an experienced Executive Assistant to provide high-level support to a... ...enjoys serving as a strategic partner, managing complex priorities, and creating structure... ...keeping your executive organized and operating efficiently while partnering closely...Work at office
Global Investment Firm
Mundelein, IL13 days ago - ...Description Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office. \n \n... ...payable and receivable activities, invoice processing, expense management, and maintaining financial records. \n Coordinate documentation...Work at office
Abacus Group, LLC
Mundelein, IL13 days ago $29 - $31 per hour
...Job Description Junior Executive Assistant (Corporate) | Tech Industry \n \n Location: Seattle, WA \n Contract Opportunity | 1... .... \n \n Responsibilities \n \n Support calendar management and scheduling \n Help coordinate meetings and follow-ups...Full timeContract workWork at officeLocal areaRussell Tobin
Mundelein, IL6 days ago$90k - $110k
...Job Description Title: Executive Assistant Floater \n Department: IB Administration \n Location: NY \n \n Job Summary \n... ...investment banking professionals across multiple groups, including Managing Directors, Senior Vice Presidents, Vice Presidents,...Flexible hoursJefferies
Mundelein, IL6 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant/Operations Manager. Be the first to apply!
- executive assistant at confidential Mundelein, IL
- personal executive assistant Mundelein, IL
- executive assistant communications Mundelein, IL
- executive assistant - work from home: remote Mundelein, IL
- executive assistant real estate Mundelein, IL
- remote executive assistant (part-time) Mundelein, IL
- executive assistant pa Mundelein, IL
- executive administrator Mundelein, IL
- executive assistant Mundelein, IL
- executive secretary Mundelein, IL