Executive Assistant

Job Description

RPStaffing is conducting an immediate Temp-to-Permanent search for the Executive Assistant to the President of a major social justice nonprofit located in Washington, DC. This is a highly prestigious nationally recognized company with an outstanding reputation and a fun and inclusive culture.

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Status : Temp-to-Permanent

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Job Title : Executive Assistant to the President

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Hours : Full Time, Monday – Friday, 9:00 to 5:00

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Hybrid Status : Hybrid; 3-5 days onsite per week depending on meeting schedule and company needs

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Office Location: Washington, DC

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Hourly Compensation (Initial Contracting Period): $30.00 - $40.00

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Annual Salary & Benefits (After Converting to a Permanent Employee): $90,000 – $110,000

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***Candidates Must Currently Live in the DC Area***

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Position Summary

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The Executive Assistant will be a primary strategic partner and force multiplier for the President. This role requires exceptional executive functioning skills to anticipate the President’s needs, manage their time efficiently and productively, and execute complex administrative and tactical duties with precision.

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Responsibilities of Executive Assistant include but are not limited to:

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• Serve as primary point of contact for all internal and external inquiries, protecting the President’s time and prioritizing requests based on their strategic goals.
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• Manage a complex, high-volume calendar. Proactively identify and address scheduling conflicts and ensure buffer time is integrated for deep work and travel transitions.
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• Make certain the President is appropriately briefed for meetings, to include gathering materials in advance that sufficiently provide relevant and accurate information.
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• Partner with the Communications Team to coordinate and produce executive and internal communications, including speeches, remarks, and other internal and external communications as needed.
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• Partner with the Development Team to prepare for donor engagements, cultivation, briefings, and travel.
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• Design and maintain systems for tracking tasks, action items, and deadlines across multiple and concurrent work and programmatic streams.
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• Coordinate intricate travel itineraries, including fights, lodging, ground transportation, and meal reservations.
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• Coordinate and organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes as needed.
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• Prepare reports, correspondence, and briefings for the President as necessary; track progress on the President’s key initiatives, following up with appropriate staff and external partners on statuses and deliverables.
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• Attend high-level or other assigned meetings with the President to take notes or minutes and ensure follow-up actions and items are completed by appropriate staff.
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• Handle highly sensitive information with absolute discretion and professional integrity.
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• Be available for evening and weekend events, as needed, to support the President; perform administrative and other duties as assigned.
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Minimum Requirements and Competencies:

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• Bachelor’s degree or equivalent experience and at least 8 years of experience providing direct support to C-Suite Executives.
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• Excellent oral and written communication skills with ability to mirror the President’s voice and tone.
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• Superior ability in task initiation, emotional regulation, working memory, and cognitive flexibility.
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• Experience gathering information to make thoughtful and quality procedural decisions/judgments.
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• Demonstrated organizational skills, including experience in project management.
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• Exceptional attention to detail, anticipatory decision-making skill, and self-starter.
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• Professionalism and diplomatic skills.
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• Ability to interact with high-level individuals internally and externally.
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• Ability to function well in a high-paced and, at times, stressful environment.
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• Consistent exercise of sound judgment.
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• Flexible and adaptable in various situations and when interacting with many different personalities.
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• Ability to multitask and juggle numerous projects and tasks.
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• Proficient in MS Office, in particular, advanced MS Outlook scheduling.
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• Experience with project management software and other business-related databases.
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• Strong interpersonal skills and the ability to effectively work with a diverse community.
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• Strategic planning skills.
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• Ability to maintain confidentiality and discretion with sensitive information.
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• Ability to work long hours and travel up to 20% of the time, as needed.
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Benefits Snapshot

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The Organization offers a comprehensive benefits package which includes healthcare coverage (medical, dental & vision), parental leave, 403(b) contribution with employer match contributions, voluntary short- and long-term disability and an employer paid monthly cell phone stipend.

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Reasonable Accommodation

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The Organization is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. If you require an accommodation during the application or interview process, please contact us.

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Commitment to Diversity and Inclusion

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The Organization embraces diversity and inclusion in our workplace. We strongly encourage candidates of color and candidates from underrepresented communities to apply. The Organization does not discriminate on the basis of actual or perceived race, religion, color, national origin, ancestry, disability, medical condition, marital status, sex, age, sexual orientation, gender identity or expression, family responsibility, personal appearance, genetic information, matriculation, political affiliation, or any other status protected under law.

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This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties or benefits. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.