Senior Executive Assistant

Job Description

Executive Assistant to Senior Investment Executive

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Location: New York City / Connecticut (Hybrid; primarily onsite)

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Company Overview:

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An established investment firm is seeking a highly polished, proactive Executive Assistant to support a senior member of its leadership team. The organization offers a collaborative, high-performance environment with a lean team structure, providing the opportunity to work closely with senior leadership and make a meaningful impact.

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Compensation:

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$110,000-120,000 base salary, with bonus potential and total compensation expected to exceed $160,000.

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Position Overview:

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This Executive Assistant will serve as a trusted partner to a senior investment executive, providing high-level administrative and operational support. The ideal candidate is proactive, resourceful, and confident, with the ability to anticipate needs, manage competing priorities, and improve executive efficiency.

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Responsibilities include complex calendar management, domestic and international travel coordination, expense management, collaboration with internal stakeholders, and special projects. This role requires exceptional judgment, discretion, and the ability to operate independently in a fast-paced financial services environment.

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Key Responsibilities:

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• Manage a complex executive calendar and coordinate competing priorities.
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• Organize meetings and scheduling across internal and external stakeholders.
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• Partner with the executive's internal support team to ensure seamless coordination.
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• Arrange domestic and international travel.
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• Manage expenses and related administrative responsibilities.
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• Anticipate needs and proactively identify opportunities to improve efficiency.
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• Handle confidential matters with discretion and professionalism.
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• Support special projects, events, and other initiatives.
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• Provide occasional additional support as needed.
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Required Qualifications:

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• At least five years of Executive Assistant experience within financial services.
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• Bachelor's degree required.
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• Strong organizational skills and exceptional attention to detail.
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• Confident, polished, and proactive communication style.
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• Ability to exercise sound judgment and maintain confidentiality.
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• Proficiency in Microsoft Office, Outlook, Zoom, and related tools.
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Benefits:

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Comprehensive benefits package, including healthcare plans, paid time off, and additional employee programs, subject to eligibility.

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