Executive/Admin Assistant

Job Description

A leading and award winning architectural firm in NYC seeking a full time Executive Assistant to support the firm’s two partners. To be considered for this role each candidate must have a bachelor’s degree. A degree in business administration, communications, or graphic design preferred as well as experience supporting a team of high-level professionals. The candidate must be able to handle all matters with a high level of discretion and be a proactive team player with a “can do” approach. We’re looking for a detail-oriented candidate with strong organizational, time management, analytical, and problem solving skills.

Job Responsibilities

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• Provide administrative support to the two partners
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• Streamline communications by directing all incoming calls and correspondence
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• Manage heavy calendar activity, scheduling, confirming and tracking internal and external meetings, conferences and travel
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• Prepare documents, maintain files, reports and other highly confidential business documents
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• Interact with internal and external clients in a highly professional manner
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• Provide general administrative support, which includes phone coverage, reception desk coverage, and day-to-day operations
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• Additional responsibilities assigned as needed
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• Potential room for growth
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Job Requirements:

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• 2+ years of administrative experience
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• Strong knowledge of Microsoft Office Suite
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• Strong verbal and written communication skills, proof reading/editing skills
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• Experience in A&E industry is a big plus
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• Ability to multitask and prioritize competing projects with a meticulous attention to detail
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• Ability to handle the stress of working in a dynamic, fast paced environment
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• Energetic and engaging; able to establish a strong rapport with clients and multiple levels of staff
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