Executive Assistant and Office Manager

Job Description

A fast-paced investment firm is seeking a polished, proactive Executive Assistant & Office Manager to support senior professionals while overseeing the day-to-day operations of a professional office. This role is ideal for someone who thrives in a high-performance environment, enjoys balancing executive support with office management, and takes pride in creating an exceptional workplace experience.

Responsibilities

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• Manage complex executive calendars, scheduling, and meeting coordination.
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• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
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• Support leadership with administrative projects, event logistics, and day-to-day operational needs.
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• Oversee office operations, including supplies, vendors, facilities, guest experience, and conference room management.
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• Coordinate office lunches, mail, deliveries, and workplace services.
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• Assist with team meetings, onsite events, and employee engagement initiatives.
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• Collaborate with the administrative team and provide backup support as needed.
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Qualifications

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• 4+ years of executive assistant or administrative experience, preferably in a fast-paced corporate or financial services environment.
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• Exceptional organizational, multitasking, and time management skills.
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• Strong written and verbal communication abilities.
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• Resourceful, proactive, and able to anticipate priorities with minimal direction.
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• High level of professionalism, discretion, and attention to detail.
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• Proficiency with Microsoft Office and Zoom.
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• Bachelor's degree preferred.
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