Executive Assistant

Job Description

Executive Assistant to COO & Chief Legal Officer (one person)

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Salary: $130-200k

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Location: NYC Midtown

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Employment Type: Full-Time, In-Office

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About the Company & Opportunity

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Ascendo Resources is partnering with a diversified investment and operating organization with interests across multiple industries and a long-term approach to building and investing in businesses.

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The organization operates across a broad portfolio of businesses, bringing together investment, corporate strategy and business operations within a highly entrepreneurial environment. Its senior leadership team is actively involved across the organization and works closely with executives, operating companies and external partners on a wide range of strategic initiatives.

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The organization is seeking an exceptional Executive Assistant to support its Chief Operating Officer & Chief Legal Officer in New York City.

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This is not a traditional administrative support position. The successful candidate will operate as a true extension of a senior executive whose responsibilities span operations, legal, governance and strategic matters across the organization.

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The ideal candidate is highly polished, proactive and resourceful, exercises exceptional judgment and discretion, and has the ability to anticipate needs before they arise.

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Key Responsibilities

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• Provide comprehensive executive support to the COO & Chief Legal Officer, including management of a complex and frequently changing calendar.
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• Coordinate internal and external meetings, executive-level engagements, conference calls and events.
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• Anticipate scheduling conflicts, priorities and executive needs, proactively resolving issues before they arise.
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• Manage domestic and international travel, including detailed itineraries, accommodations, transportation and last-minute changes.
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• Serve as a key point of contact between the COO/CLO and senior executives, board members, outside counsel, business partners and other key stakeholders.
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• Coordinate meetings and materials related to operational, legal, governance and strategic matters.
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• Prepare and organize presentations, correspondence, briefing materials and executive-level documentation.
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• Track priorities, commitments and follow-up items to ensure important matters are executed on schedule.
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• Handle highly confidential, privileged and sensitive information with exceptional discretion.
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• Coordinate across departments and executive offices to facilitate communication and execution of key initiatives.
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• Manage expense reporting, documentation and other administrative responsibilities with accuracy and efficiency.
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• Support special projects and ad hoc initiatives on behalf of the COO/CLO.
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• Remain highly responsive and adaptable as priorities evolve throughout the day.
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Qualifications

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• 5+ years of Executive Assistant experience, ideally supporting a COO, Chief Legal Officer, General Counsel, CEO, founder or other senior C-suite executive.
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• Experience within financial services, private equity, investment management, family office, legal/professional services or another high-performance corporate environment strongly preferred.
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• Exceptional calendar management and organizational capabilities.
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• Demonstrated ability to anticipate executive needs rather than simply respond to requests.
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• Excellent written and verbal communication skills.
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• Strong judgment and the ability to operate independently with limited direction.
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• Exceptional attention to detail and ability to manage multiple priorities simultaneously.
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• High degree of professionalism, emotional intelligence and discretion.
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• Comfortable interacting with senior executives, board members, attorneys and other sophisticated stakeholders.
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• Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
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• Willingness to work in-office in New York City and provide flexibility when executive priorities require it.
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Ideal Profile

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The strongest candidate will be someone who is consistently two steps ahead and understands how to manage not only an executive's calendar, but also their priorities, information flow and follow-through.

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They will be poised, intellectually curious, highly responsive and exceptionally discreet. They should be comfortable navigating senior-level personalities and highly sensitive business and legal matters while taking ownership without requiring constant direction.

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The successful candidate will become a trusted partner to the COO & Chief Legal Officer, helping maximize the executive's effectiveness across a complex and dynamic organization.

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