Executive Assistant to Vice President (Decision Support, Strategy & Value Improvement Team and Gover

Position Summary We have an exciting opportunity to join our team as an Executive Assistant to Vice President (Decision Support, Strategy & Value Improvement Team and Gover). The Executive Assistant will provide high-level administrative and operational support to ensure the department functions smoothly and efficiently. This role supports department initiatives by managing day-to-day operations, supporting key projects, and identifying opportunities to enhance team effectiveness to drive value across all sites of the health system. The ideal candidate is proactive, organized, detail-oriented, and adept at managing multiple priorities in a dynamic environment, ensuring deadlines and deliverables are consistently met. Job Responsibilities Executive & Administrative Support: Provide comprehensive, executive-level administrative support to the Vice President of DSS & GOV and the broader team, including complex calendar management and daily scheduling of meetings. Reserving conference rooms and desks, ensuring necessary technology and resources are arranged. Preparing and organizing meeting materials, agendas, meeting minutes, and other deliverables. Coordinate travel arrangements, process expense reports, and manage reimbursements. Manage phone calls and emails, and draft responses or route items as appropriate. Maintain confidentiality in handling sensitive and proprietary information. Provide administrative and calendar support to the team\'s clinical lead(s) as required. Office & Operations Management Oversee day-to-day department operations, including facilities requests, office space planning, budgeting, equipment maintenance, and supply management. Develop and implement office policies, procedures, and standards to promote efficiency and compliance with organizational guidelines. Serve as the primary liaison for IT-related requests and issues within the team. Coordinate recruitment and onboarding for new team members to ensure a smooth integration process. Review and approve payroll biweekly; manage scheduling, timesheets, and time-off tracking for the team. Monitor the department\'s annual budget, process payments and reimbursements, and ensure spending aligns with approved allocations. Maintain departmental databases and contacts lists; ensure data accuracy to support reporting and compliance requirements. Collect and analyze administrative data (e.g., supplies, budget, payroll) to identify trends and recommend process improvements. Communication & Stakeholder Engagement Serve as the primary point of contact for internal and external stakeholders on administrative matters. Coordinate and facilitate meetings, conferences, and team engagement events (e.g., retreats, holiday celebrations, special events). Communicate updates and escalate issues effectively, applying sound judgement and risk mitigation strategies. Uphold a high level of professionalism and discretion in all interactions with executive leadership and staff. Perform other duties as assigned to support departmental and organizational goals. Minimum Qualifications To qualify you must have a Bachelor's Degree and 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet, and database software (e.g., Microsoft Office). Ability to multitask and coordinate multiple assignments is required. Ability to interpret and implement policies and procedures and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills are required. Preferred Qualifications Minimum Qualifications: Education: Bachelor\'s Degree required. Experience: Minimum of three (3) years of experience as an executive assistant, project coordinator/manager, or similar administrative support role, or an equivalent combination of education and experience. Communication: Exceptional verbal and written communication skills with the ability to convey information clearly and professionally, even in ambiguous situations. Interpersonal Skills: Ability to build strong relationships and collaborate across all levels of the organization. Organizational & Planning: Strong organization, attention to detail, and ability to manage multiple priorities and deadlines. Initiative & Problem Solving: Proactive with strong critical thinking and decision-making abilities. Time-Management: Ability to balance competing priorities in a fast-paced environment. Technical Proficiency: Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint). Experience: 3-5 years in healthcare, finance, or related field is preferred. Equal Opportunity NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Applications are to be completed online. Additional Information View Know Your Rights: Workplace discrimination is illegal. Salary range: The salary range for the role is $70,481.61 - $121,580.64 annually. Actual salaries depend on experience, specialty, education, and hospital need. This range does not include bonuses or other forms of compensation. To view the Pay Transparency Notice, please click here. #J-18808-Ljbffr NYU Langone Hospitals