Administrative Aide

Description

DEPARTMENT: OLYMPIA CORPS

POSITION TITLE: CORPS AIDE

SUPERVISOR: CORPS OFFICERS

STATUS: REGULAR NON-EXEMPT, FULL-TIME

PAY RATE: $21.53

GENERAL STATEMENT :

The Salvation Army is a branch of the Christian Church, and the goal of all programs is spiritual regeneration of all people.

THE SALVATION ARMY MISSION:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus and to meet human needs in His name without discrimination.

JOB OBJECTIVES:

The Corps Aide is the ministry team member responsible in aiding in the day-to-day corps operations and social service programs. 50% of the role will be administering our social service programs and 50% will be assisting in the day-to-day operations of the corps.

ESSENTIAL FUNCTIONS:

Provide direct social services to the community via our social services programs and assist in the day-to-day operations of the corps office.

This job description is not all inclusive. It is intended to identify the essential duties of the position. Other duties, responsibilities and tasks may be assigned.

EDUCATION/EXPERIENCE:

• College degree preferred; high school diploma or GED required.
• Minimum of 2 years of experience in social work or related field preferred.

REQUIREMENTS/SKILLS:

• Experience and/or strong interest in community outreach, organization, and community capacity development, including working on community coalitions.
• Must have an interest and ability to work with people and clients of diverse racial, ethnic, and socio-economic backgrounds in a sensitive and culturally appropriate manner.
• Ability to collaborate on complex social issues with families and communities.
• Ability to competently handle, prioritize and be self-directed in managing workload and participate as a member of the ministry team.

• An understanding of and willingness to abide by The Salvation Army's mission, philosophy, and practices.
• Ability to understand and comply with The Salvation Army policies in regard to disbursement of funding.
• Ability to maintain confidentiality and sensitivity in matters relating to client services, maintaining the integrity of information on each client.
• Familiarity with Salvation Army policies and procedures, or ability to learn sources and guidelines.
• Excellent written and verbal communication skills.
• Working knowledge of Microsoft Office, including Excel.
• Ability to learn new databases such but not limited to, Wellsky client-based software, corps management and turbostats.
• Valid State of Washington driver's license and ability to pass Salvation Army driving criteria including a Motor Vehicle Report (MVR).

MAJOR RESPONSIBILTIES INCLUDE:

• Represent the Salvation Army and the corps with initial contact for individuals. Answer and/or respond to all telephone calls and emails regarding social services and corps office needs. Be the first point of contact for individuals entering the Olympia Corps building.
• Interview, screen and make appointments for those seeking assistance.

• Provide material assistance, information, and referrals to clients as needed.
• Complete all financial deposits with assistance of corps officer.
• Assist in processing invoices for the corps through AP workflow.
• Assist Corps officers with corps events throughout the year.
• Collaborate actively with other service providers in the County.
• Assist corps officers during the Christmas season with such items as Angel Tree applications, toy drives, toy distribution, and kettle fundraising support.
• Input data into the corps management system.
• Complete monthly statistics for the corps.
• Assist in the weekly deposit.
• Manage all corps family social services programs primarily the energy assistance program for clients.
• Assist corps officers with summer camp recruitment, sign up and transportation.
• Provide assistance with with general office work.

• Coordinate client requests for spiritual assistance and pastoral care with the corps officers.
• Input all social services data into Wellsky and keep all client records up to date and in compliance with program and grant requirements.
• Complete all necessary weekly and monthly reports for all corps social services programs.
• Assist Corps officers with seasonal outreach programs such as the back-to-school distributions, back to school drives, the old navy shopping spree and any other programs that are developed of that nature.
• Assist corps officers with the management of the corps Facebook page and social media.
• May be required to drive a TSA vehicle (minivan) occasionally to pick up donations or toys.
• Perform other work-related duties as assigned.

EQUIPMENT USED:

• PC Workstation/Laptop computer
• Bar code scanner
• Photocopier/scanner

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential function of this job.

Physical requirements include:

• Sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or occasional continuous basis.
• Grasp, push, pull objects such as reference materials, files, file cabinet drawers, and reach overhead.
• Ability to load and to change settings, devices, fixtures on various equipment used in and around an office environment.
• Operate telephone and other electronic communication devices.
• Operate various other office equipment including personal computers, copiers, fax machines and scanning equipment.
• Ability to lift up to 45 lbs. occasionally

The Salvation Army is an Equal Opportunity Employer: Minorities/Women/Veterans/Individuals with Disabilities

The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunities for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests so long as the accommodation needed is reasonable and no undue hardship would result.

Benefits:

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance are offered.

Life and Voluntary Options. An employer-paid life insurance policy covers employees. Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.

Parental Leave : The benefit is 40 hours of Paid Leave for qualifying events.

Sick Leave: 12 days of Sick Leave annually accruing from day one, eligible for use after three months' service time.

Paid Vacation:

• Two weeks annually, accruing from day one, for non-exempt positions.
• Four weeks annually, accruing from day one, for exempt positions.
• Accrued vacation is eligible for use after six months' service time.

Paid Holidays: 13 designated holidays + 1 floating holiday per year