HR Operations Manager

Posting Details

Posting Details

Posting Number


S15467P

Working Title


HR Operations Manager

Department


Ecology-Odum School of Ecology

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type


External

Retirement Plan


TRS or ORP

Employment Type


Employee

Benefits Eligibility


Benefits Eligible

Full/Part time


Full Time

Work Schedule

Additional Schedule Information

M-F, 8 AM - 5 PM

Advertised Salary


Commensurate with Experience

Posting Date


08/06/2026

Open until filled


Yes

Closing Date

Proposed Starting Date


10/01/2026

Special Instructions to Applicants

Location of Vacancy


Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( View email address on click.appcast.io ).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title


Human Resources Generalist I

FLSA


Exempt

FTE


1.0

Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

Position Summary

This position serves as the primary commitment accounting officer for the Odum School of Ecology and handles human resource-related fiscal transactions for the school.
Responsibilities include: hiring of staff, faculty, graduate assistants, and student workers; payroll reconciliations; financial transactions related to payroll costs; and the strategic planning of fiscal year hiring of graduate assistants. The position also analyzes the payroll budgets of the school and advises the administrative financial director, program coordinators, and principal investigators on project-based timelines and needs for commitment accounting issues. The role serves as the faculty affairs liaison and human resources liaison for Ecology. This position also assists in the awarding of scholarships. Other fiscal duties include cross-training for unit-level accounting, including deposit processing, purchasing, travel authorizations, payment requests, reimbursements, account reconciliation.

Knowledge, Skills, Abilities and/or Competencies

• Extensive knowledge of UGA's accounting and HR practices and procedures
• Ability to analyze financial data
• Experience with complex accounting/hcm systems
• Ability to develop and maintain effective working relationships and communicate effectively
• Training experience
• Strong organizational skills and attention to detail
• Ability to work independently and adapt to change
• Strong analytical and problem-solving skills

Physical Demands

• Sit at computer for long periods of time
• Drive, walk, ride bus or other to deliver materials across campus, as needed
• Adjust to alternative work arrangements, if needed

Is driving a responsibility of this position?


No

Is this a Position of Trust?


Yes

Does this position have operation, access, or control of financial resources?


Yes

Does this position require a P-Card?


No

Is having a P-Card an essential function of this position?


No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?


No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)


Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Duties/Responsibilities

FACULTY AFFAIRS LIAISON:

• Serve as the Faculty Affairs Liaison for the School
• Manage the hiring/appointments of all faculty positions, including but not limited to the preparation and processing of all faculty hiring documentation such as position descriptions and job postings, assist with the publishing of public advertisements, provide guidance to the search committee for faculty hires, work with the search committee chair to move applicants through the interview process, submit hiring proposals for all faculty hires, assist search committee chairs with drafting and submitting offer letters to Office of Faculty Affairs.
• Assist with the onboarding of new faculty, by advising university processes and sending resources, as needed.
• Work closely with EOO, the Office of Faculty Affairs, and/or University Human Resources to ensure compliance on all faculty affairs/faculty hires
• Works closely with the Executive Administrator on records and updates needed for employment from annual faculty processes including promotion and tenure and contracts that will include changes to faculty rank and percentage of effort.
• Work closely with the Office of Global Engagement for any faculty visa requirements; initiate visa requests for faculty hires
• Initiate any faculty position management changes in OneUSG Connect or UGAjobs
• Initiate all faculty terminations
• Maintains all official records related to faculty employment.

Percentage of time


10

Duties/Responsibilities

HR LIAISON:

• Serve as the HR Liaison and secondary HR officer for the School
• Serve as the primary point of contact for all position management within the School; prepare and initiate all position management actions in UGAjobs and/or OneUSG Connect
• Prepare and process all staff, grad student, temporary employee, and noncompensated affiliate HR hiring and/or terminations, including drafting of position descriptions, providing guidance to search committees, submitting hiring proposals, and assisting with onboarding
• Serve as a subject matter expert on hiring procedures and policies, payroll and HR-related financial policies and procedures within the school
• Serve as lead trainer for HR matters to Ecology employees
• Work with Administrative Financial Director to process visa requests for incoming and current employees

Percentage of time


40

Duties/Responsibilities

COMMITMENT ACCOUNTING/PAYROLL PROCESSING:

• Work with Administrative Financial Director to develop and implement school payroll budgets and hiring plans
• Perform commitment accounting functions for the school, including but not limited to managing payroll, preparing EDR and position funding changes, submitting supplement and ad hoc requests, and entering summer pay for faculty
• Initiate all payroll-related financial transactions and commitment accounting (position funding/EDR) transactions for the School within OneUSG Connect
• Maintain internal payroll update records and reconcile payroll expenses
• Set position funding for all positions within the School
• Monitor Ecology's payroll accounts to ensure payroll budgets are maintained
• Manage all payroll processes for the school to include analysis and reconciliation of bi-weekly and monthly payroll, payroll notifications and communications of early deadlines
• Identify payroll related issues and resolve them, in partnership with the Administrative Financial Director

Percentage of time


40

Duties/Responsibilities

OTHER DUTIES:

• Work with business team members and other individuals to develop departmental policies and procedures to ensure efficient workflow
• Coordinate with individuals within the school and with the necessary central office(s) to resolve any issues
• Maintain working knowledge of UGA policies and procedures
• Attend monthly staff meetings
• Attend "as related" meetings and Training and Development classes to improve skills and keep abreast of new and changing policies and procedures
• Cross-train with other members of the Ecology Business Team
• Serve as backup for processing payment requests, travel authorizations/reimbursements, and UGAmart requisitions when other team members are out of the office
• For business continuity, maintain and regularly update the HR Operations Manager handbook to ensure information is current and consistent with applicable policies and procedures
• Other duties, as assigned

Percentage of time


10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name


Brooke Salter

Recruitment Contact Email


View email address on click.appcast.io

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).



Applicant Documents



Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents