Legal Administrative Assistant

The ideal candidate for this position has a strong work ethic, is an enthusiastic self-starter who has excellent problem-solving and multitasking skills under time constraints, attention to detail, and is comfortable working in a dynamic, deadline-driven workplace. Candidates must be able to think proactively and creatively and interact with all levels of professionals inside and outside the firm. Previous experience as an assistant to patent litigators is a plus. The position requires excellent judgment and communication, organizational and computer skills. Responsibilities Manage attorneys' schedule and appointments, and enter important departmental and committee meetings as appropriate for the attorneys Answer, screen and place telephone calls as required by attorneys and deliver messages promptly Monitor emails and respond promptly as necessary Open and sort mail and ensure all outgoing mail has proper labels and mailing forms attached Set up and/or coordinate conference calls as instructed using conference call service, Zoom or Teams Set up conference rooms for client meetings with appropriate equipment, food and beverages as necessary Make travel arrangements (air, restaurant, hotel, etc.) as instructed and ensure all travel information is listed on the attorneys' calendars Prepare and enter expense reports electronically Create/release time entry for attorneys Assist attorneys in submitting conflict check requests Prepare and proofread documents, including engagement letters Collaborate with other team members to complete projects and meet deadlines Create and revise correspondence and legal documents using MS Word, Excel, and PowerPoint Save/file documents in document management system Blackline documents; and convert documents to pdf format Assist attorneys with preparation and regular updates of exhibits, binders, indexes, etc., in connection with trials, and depositions, if applicable Qualifications Minimum of five years of experience as a legal assistant or, in the alternative, a bachelor's degree and three years of experience as a legal assistant, preferably at a large law firm or patent litigation firm Excellent proficiency in Microsoft Excel, Word, Outlook, Adobe, and PowerPoint Excellent writing, time-management, recordkeeping, and communication skills Ability to handle multiple tasks, projects, competing priorities, and tight deadlines simultaneously while maintaining quality Knowledge of legal documents and procedures is preferred Experience with legal document management and reimbursement software is a plus #J-18808-Ljbffr