Project Onboarding Coordinator

Job Description

Job Description

Responsibilities

• Assign new job numbers for awarded projects.
• Enter new projects into the company’s fleet/dispatching system for future scheduling.
• Set up new projects in Autodesk Construction Cloud.
• Coordinate with clients to obtain required documents, including additional insured certificates and other insurance-related items.
• Connect the client’s project management team with the company’s scheduling department.
• Review contracts, purchase orders, scopes of work, exhibits, insurance requirements, and related project documents.
• Provide comments on contracts or project documents when revisions or clarifications are needed.
• Coordinate execution of contracts once reviewed and approved.
• Confirm that all required onboarding information is complete before the project is released to scheduling/operations.
• Communicate with internal estimators, project managers, scheduling staff, field crews, and clients to keep the onboarding process moving.
• Maintain organized records for each project and ensure all project setup information is accurate.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple projects and deadlines at once.
• Comfortable reviewing contracts, purchase orders, scopes of work, and project requirements.
• Prior experience in construction, surveying, engineering, project coordination, or administrative project setup preferred.
• Experience with Autodesk Construction Cloud is a plus.
• Experience with insurance certificates, additional insured requirements, or contract administration is a plus.
• Strong attention to detail and ability to follow procedures.
• Proficient with email, PDFs, spreadsheets, and general office/project management software.
• Ability to work independently and coordinate with multiple departments.

Ideal Candidate

The right person for this role will be proactive, detail-driven, organized, a multi-tasker, and comfortable taking ownership of the project onboarding process from the moment a job is awarded until it is fully set up and ready for scheduling. This person should be able to communicate professionally with clients, identify missing information, flag contract concerns, and keep internal teams organized.

Compensation

Compensation will be based on experience.

About American Layout & Land Surveying

American Layout & Land Surveying provides professional surveying and construction layout services for various types of construction projects. Our team works closely with contractors, developers, engineers, architects, and project management teams to keep projects moving accurately and efficiently.