Receptionist/Facilities Coordinator

Receptionist/Facilities Coordinator

We are seeking a proactive and action-oriented Receptionist/Facilities Coordinator to support various office functions and ensure smooth in-office operations. This role is central to managing the day-to-day facility needs and providing a professional front-desk presence. The position requires a hybrid schedule with four days per week in the office.

Key Responsibilities

• Manage relationships with facilities vendors and coordinate with the landlord on building matters.
• Handle the visitor log, create security badges, and ensure all guest check-in protocols are followed.
• Support onsite company events, including conference room setup and teardown, and provide general problem-solving.
• Order and manage inventory for office and pantry supplies.
• Receive, sort, and distribute all incoming mail and packages.
• Provide administrative support, which may include managing postage and shipping accounts.
• Assist with basic accounting tasks and manage expense accounts to ensure timely invoice processing.
• Direct and support onsite contractors, building engineers, and various service providers.

Required Qualifications

Education: A Bachelor's degree is preferred but not required. A high school diploma is the minimum requirement.

Experience: A minimum of 2 years of relevant experience is required, including assisting with facilities maintenance, resolving operational issues, and supporting senior-level team members.

Skills: Experience with software programs including Windows and MS Office applications. A proactive, action-oriented attitude and basic accounting understanding are necessary.

Preferred Qualifications

• Proficient writing, analytical, and problem-solving skills.
• Developed client service skills.
• Effective organization and time management abilities.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.