Facility Coordinator/ Receptionist - Hybrid

Facilities Administrative Assistant

Assist Sr. Facilities Manager with administrative support

Provides front reception desk support for guests, visitors and employees

Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers

Management of stocking of pantry/office supplies

Coordination of incoming/outgoing mail

Issue office announcements via electronic distribution lists

Assists with dispatching of maintenance service requests to Landlord

Organize and maintain filing system for all reports, vendor invoices, proposals, etc.

Maintain current list of vendor contacts, emergency contact info, property information

Bachelor degree and/or adequate experience

Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint

Security clearance is preferred but not required

Strong communication and analytical skills

Must have a "team player attitude". Positive, outgoing, customer service orientation is a must

Highly organized, efficient, and extremely detail oriented

Ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels

Demonstrated strength in oral and written communication skills

Ability to interact and communicate with professional courtesy and tact among vendors, employees, guests at all levels of our organization

Individual should be self-motivated and have the capacity to take on additional responsibilities as needed