Administrative Housing Coordinator

divh2Administrative Housing Coordinator/h2pNEW DIRECTIONS Family Service Center - Oceanside, CA 92057/ppSalary Range $20.00 - $25.00 Hourly Level Entry Position Type Full Time Job Shift Day Category Admin - Clerical/ph3Job Duties/h3pGeneral Function: Assists Leadership and the Access and Outreach Coordinator with the facilitation of all matters related to housing, provides accurate and timely support to all staff in New Directions./ppMajor Tasks:/pulliCoordinates the housing management services for New Directions participants./liliAssists with apartment acquisition, contract negotiation, and acts as a liaison between program participants and apartment complex./liliMaintains a professional relationship with apartment complex property manager and interfaces with maintenance staff and apartment management staff./liliResponsible for set up of telephone, gas and electric, water and trash services in new apartments./liliResponsible for ordering and managing distribution of participant food gift cards and bus passes or gas gift cards./liliResponsible for regularly inspecting rental units and maintaining units./liliResponsible for apartment documents, lease management, collecting rent, and maintaining housing records./liliCoordinates the collection and calculation of Participant Productivity Trackers, waivers, payment plans, and rent./liliVerifies and approves payments for all utility bills and rents due for program apartments./liliTracking complex rent payments and managing all apartment housing portals (10-20)./liliCoordinates furnishing move-in and set-up of apartments for transitional youth./liliRefers and interfaces with housing professionals and resources such as HUD and Section 8 as needed by youth to facilitate delivery of services./liliResponsible for monthly County ETO Housing database entry and reports./liliCoordinates the preparation of and submission of Participant Allowance Sheets to accounting, and receiving, processing and distributing Participant Allowance checks./liliResponsible for preparing Emancipation checks and calculating itemized credits and deductions in compliance with California Landlord laws./liliResponsible for managing moves, tenant statements, and communication through the Buildium database./liliAssists with the organization and distribution of donations to participants./liliCoordinates maintenance of office suites and apartment units./liliMaintains confidentiality of client information and files kept in housing office and ensure files are locked at the end of the day./liliManages Casa de Amparo requests and reports (petty cash, cash equivalent documentation, and check requests.)/liliAssists with incoming/outgoing participants needs and paperwork./liliManages inventory, order, and distribution of office supplies as required, without waste and within budget./liliAssures the maintenance of administrative housing files, supplies, housing file cabinets and storage areas in orderly fashion./liliManages food donation coordination and audits./liliAssist the team with transporting participants and assisting during group outings and activities./liliAssists with light cleaning, moving (in and out), and storing participant items when appropriate./liliResponsible for key organization and management; assists with making key copies as appropriate,/liliAssists with purchasing household items for new participants; sets up apartments to be move-in ready./liliManages company vehicle paperwork, cleanliness, and ensures upkeep./liliGeneral trouble-shooting/problem-solving the completion of tasks./li/ulh3Job Qualifications/h3pQualifications:/pp 1 2 years property management experience with knowledge of federal, state, and local fair housing laws preferred./pp Experience in Social Services, Transitional Age Youth or Foster Youth preferred./pp Comprehensive knowledge of current Microsoft Office and internet use./pp Well-organized, strong telephone and interpersonal communication skills, detail and big picture oriented./pp Proactive with problem solving abilities. Flexible and able to respond to multiple demands./pp Must be approved by insurance carrier to drive personal vehicle. Must have auditory, visual and physical skills to be able to perform tasks as outlined in this job description./pp Must have ambulatory, auditory, and visual skills to observe residents and staff./pp Must have the physical ability to participate in activities and perform related physical skills, including, but not limited to, crouching, lifting 50 pounds, crawling on hands and knees, and walking up and down stairs./pp Ability to comply with all employment requirements including, but not limited to CPR/Pediatric 1st Aid, physical, TB and drug screen clearance, clear DMV record and approval from insurance carrier to drive agency vehicles. Must provide proof of immunization against influenza, pertussis, and measles./ppEffect on End Result: This position assures accurate, timely, organized completion of forms, handbooks, and an overall coordination of participant housing issues. This includes maintaining an organized filing system, economical use of supplies and professional and efficient clerical services in the Transitional Housing Program office./p/div