Human Resources Assistant

Human Resources Assistant

The HR Assistant provides comprehensive administrative and operational support to the Human Resources department. This role assists with time and labor management, recruiting coordination, onboarding, employee support, training facilitation, reporting, and general HR functions. The HR Assistant ensures timely, accurate HR processes and contributes to a positive employee experience across the organization.

Time & Attendance / Payroll Support

• Review hourly employees' electronic timecards weekly and support supervisors with system usage, punch corrections, and pending time off requests.
• Review potential negative time off balances and communicate with employees and HR for approval or denial decisions.
• Track employee attendance and issue attendance point notices on a bi-weekly basis.
• Manage employee groups in HRIS, assign and enter clock card information for hourly employees.

HR Reporting

• Prepare and distribute monthly attendance reporting for Operations Leadership.
• Complete weekly headcount reporting.

Recruiting & Hiring Support

• Assist with posting and managing job openings within the HRIS Recruiting Module.
• Coordinate applicant communication, interview scheduling, and collection of interview feedback.
• Create onboarding tasks for new hires and send onboarding and background check instructions.
• Set up new hire offices, ensuring availability of supplies and proper workstation setup.
• Create IT tickets for new hire system access, terminations, and system change requests.

Employee Support & HR Operations

• Assist employees in updating their HRIS profiles utilizing web and/or mobile format (address, phone, emergency contacts, direct deposit, tax forms).
• Support temporary employee management, including communication with agencies, tracking hours, month end reporting, and timecard management.
• Assist with status changes (rate changes, transfers, promotions, supervisor changes).
• Assist employees with reimbursement of submissions for safety glasses and safety shoes.
• Help employees with HR inquiries, safety reporting, and general concerns or direction.

Training & Compliance Support

• Coordinate Safety Orientation with the EHS Manager.
• Assist annually with Sexual Harassment Training, particularly helping employees navigate the training system.

Employee Engagement & Communications

• Assist with quarterly announcements.
• Support Ops Team with event coordination.
• Assist with company events and employee engagement activities.
• Manage company announcements.
• Support Marketing with newsletter content as assigned.

Administrative & General Support

• Update directory, phone lists, and organizational charts with changes.
• Set up new hire access within the security system and issue ID badges.
• Order supplies (office, kitchen, or as requested).
• Manage employment verification inquiries.
• Create HR slides for monthly employee meetings.

Qualifications

• Bilingual (English/Spanish) required.
• 12 years of HR or administrative experience preferred.
• Proficiency in HRIS systems is preferred. (Paylocity experience is a plus).
• Strong communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail oriented with strong follow-through.
• Ability to work independently while supporting cross functional teams.