Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Rowley, Massachusetts. This contract-to-permanent opportunity is ideal for someone who communicates effectively, stays organized in a fast-paced setting, and is interested in building a long-term career with a growing company. The right candidate will help keep administrative processes running smoothly while serving as a welcoming and responsive point of contact for callers and visitors.

Responsibilities:
• Manage front office activities by greeting visitors, directing inquiries, and maintaining a detail-oriented reception presence.
• Respond to inbound phone calls with courtesy and efficiency, taking accurate messages and routing requests to the appropriate team members.
• Prepare, organize, and report invoice-related information while helping maintain accurate administrative records.
• Perform data entry tasks with attention to detail to ensure documents, files, and office information remain current and reliable.
• Provide day-to-day administrative support such as scheduling, document handling, filing, and general office coordination.
• Assist with office systems and software used by the team, including supporting invoice and administrative tracking processes when needed.
• Contribute to an organized and detail-oriented workplace by handling routine clerical duties and supporting evolving business needs.• Previous experience in an administrative assistant, receptionist, or general office support role.
• Strong verbal communication skills and a detail-oriented demeanor when interacting with callers, visitors, and internal staff.
• Ability to manage multiple tasks, stay organized, and maintain accuracy in a busy office environment.
• Proficiency with basic administrative tasks such as data entry, filing, scheduling, and document management.
• Detail-oriented presentation and an experienced approach to workplace interactions.
• Experience with QuickBooks is helpful but not required.
• Spanish language skills are a plus, but not required.
• Familiarity with Aspire software is beneficial, though not mandatory.