TES Administrative Associate

Administrative Associate

The Department of Geosciences at Auburn University is seeking a highly motivated and detail-oriented Administrative Associate to join our team. This position provides essential administrative, financial, and clerical support to the Office Supervisor and contributes to the efficient day-to-day operations of the department. The Administrative Assistant plays a key role in supporting departmental faculty, staff, and students through a wide range of administrative tasks. The Administrative Assistant will work closely with the Office Supervisor and department leadership to ensure efficient and effective departmental operations. The successful candidate will assist with financial processing, records management, communications, and general office coordination to ensure smooth workflow and a welcoming environment for all.

Responsibilities include:

• Providing administrative and clerical support to the Office Supervisor and department leadership.
• Assisting with purchasing transactions, including P-card reconciliation, travel arrangements, and reimbursements.
• Assisting in monitoring office supplies and inventory, initiating orders as needed.
• Maintaining records, databases, and filing systems, ensuring accuracy and confidentiality.
• Serving as an additional point of contact for visitors, students, and faculty, providing professional and courteous customer service when the supervisor is away.
• Performing other duties as assigned to support departmental goals and operations.

Qualifications include:

• High school diploma or equivalent.
• Two (2) years of experience providing administrative or office support services OR a degree to use in lieu of years of experience.

Minimum knowledge, skills, and abilities include:

• Experience in a university or higher education setting.
• Knowledge of Auburn University's administrative systems, Banner, and Jaggaer.
• Ability to manage multiple tasks, meet deadlines, and maintain a high level of accuracy and professionalism.
• Experience with financial processing such as Purchasing Card.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.

Why work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.