SR Payroll Administrator

Vaco is seeking a SR Payroll Administrator
Location: Jacksonville, FL
Compensation: $36-$50/hour

Assignment Job Duties and Functions

• The Payroll Administrator is responsible for the accurate and timely completion of payroll processing and the preparation of funding and reconciliation as it relates to payroll; maintaining compliance as it relates to all federal and state regulations.
• Advanced working knowledge of Oracle Fusion , including payroll processing, reporting, and system troubleshooting (required)
• Proven experience using ADP, including integration and reconciliation processes (required)
• Extensive experience processing multi-state payroll, including state and local tax compliance, registrations, and regulatory updates (required)
• Strong ability to identify, articulate, and document system enhancements, including process improvements, automation opportunities, and testing requirements (required)
• Ability to partner with HRIM, Finance, and IT teams to support system upgrades, implementations, and enhancements; collaboration with these stakeholders will be from the perspective of subject matter experts on the core handling of the employee payrolling function (required)
• Working knowledge of employee benefits administration, including: (required)
  • Benefit eligibility determination, enrollment processes, coverage options, and contribution calculations, with sufficient knowledge to provide cross-functional backup support for the Benefits Administrator
  • Open Enrollment support, including system testing, validation, and post-enrollment audits
  • Auditing and reconciliation of benefit premium deductions to ensure accuracy between payroll and Centerpoint

• Working knowledge of W/C administration, including (required)
  • Program management for FMLA, Short-Term Disability (STD), and Long-Term Disability (LTD) benefits, ensuring accurate leave tracking, wage calculations, and payroll processing
  • Oversight and coordination of Workers' Compensation, including collaboration with employees, HR, Facilities, and third-party administrators to support medical care, wage calculations, and payroll deductions

• Working knowledge of the retirement plan administration, including (required)
  • Management of government retirement plans (401(a), 457(b), and 401(k)), including payroll and deduction processing, contribution management, reconciliations, and compliance reporting
  • Performs and manages all activities necessary to process payroll, including maintaining records, review of payroll reports for accuracy and will make necessary adjustments through established procedures.
  • Responsible for governing all financial, tax, and payroll reports for internal and external purposes, including all filings and payments related to federal and state.3)
  • Responsible for overseeing all audits to ensure accurate processing and history tracking for all employee salary and benefit changes, this may include cost center changes, new hire and termination activity (Shared Services).
  • Responsible for providing timely and accurate responses to complex payroll related inquiry as it relates to expensive investigation of policy and/or processing.
  • Participate in UAT as it relates to upgrades, enhancements, and patches to the HRIM system. Document and record issues in the appropriate incident management and/or testing system. Audit reports to ensure upgrades produce correct data. Revise and update communications, job aids and training materials.
  • Responsible for keeping desk manuals containing all processes and procedures up to date as changes occur. Responsible for supporting the Retirement Plan operations and employee inquiries.
  • Provide assistance with the employee benefit plans and all associated programs as well as maintaining partnerships with various vendors.
  • Advanced accounting and bookkeeping principles
  • Federal & State laws regarding employee benefits
  • IR | DOL & SSA regs, tax payments and levies
  • Strong Word/Excel/Outlook/Powerpoint
  • Payroll processing, administration, compliance
  • Maintain organized records
  • Maintain positive working relationships
  • Strong communication skills
  • Time management skills, ability to meet deadlines
  • Interpersonal skills
  • Problem solving skills
  • Strong knowledge payroll software

PREFERRED EXPERIENCE and EDUCATION

• Certified Payroll Administration
• Certified Payroll Professional (CPP)

RELEVANT WORK EXPERIENCE

• 5+ years of direct payroll experience and/or accounting or related field

EDUCATION(required)

• High School Diploma | GED (required)
• Bachelor's Degree OR 3 years relevant experience, OR a combination of college education and relevant experience equivalent to 3 years
  • Business Administration or related field

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.