Administrative Services Assistant

Job Description

Job Description

Title: Administrative Services Assistant
Location: Nashville, TN (Hybrid)
Duration: 9 Months
Interview type: Web Cam and In Person Interview

Job Description:

• Responsible for professional administrative work of considerable difficulty to support the department's Procurement Management Office.
• Creates operational and financial reports for specific activities or operations.
• Provide administrative functions for a complex office.
• Creates operational and financial reports for specific activities or operations.
• Assists top executives in developing, implementing, and enforcing major policies and procedures affecting service procurements for the Tennessee Department of Health.
• Experience in procurement functions is needed.
• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Conducts research in one or more of the following areas to obtain relevant information: non-technical legal, legislative, and publications.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
• Graduation from an accredited college or university with a bachelor's degree AND experience
• equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.
• Manages conflict, action oriented, customer service, active listening and learning, complex problem solving, written comprehension are necessary.

Required / Desired Skills:

• Adobe Acrobat
• Balancing/Reconciling
• Correspondence - Email
• Correspondence - General
• Customer Service Skills
• Data Entry
• Figures
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Proofreading/Editing
• Scheduling
• Technical Skills
• Typing
• Verbal Communication