Accounts Receivable Specialist

Job Description

Job Description

Salary: $40,000-$60,000

Accounts Receivable Specialist

Red Cedar Construction Services is seeking a detail-oriented and highly organized Accounts Receivable Specialist to join our finance and accounting team. This role will have a heavy focus on accounts receivable, including invoice preparation, payment tracking, collections follow-up, account reconciliations, documentation, and communication with internal teams, clients, vendors, and trade partners.

The ideal candidate will have strong experience with accounts receivable processes, QuickBooks, and preferably accounting experience within the construction, homebuilding, build-to-rent, real estate development, or project cost accounting environment. This position requires someone who is organized, proactive, accurate, and able to manage multiple priorities in a fast-paced construction setting.

The Accounts Receivable Specialist will play an important role in ensuring invoices are prepared and sent timely, payments are properly received and recorded, outstanding balances are monitored and followed up on, documentation is maintained, and financial transactions are processed in accordance with company policies and procedures.

Role Responsibilities

• Prepare, send, and collect invoices for all applicable entities.
• Ensure support provided for A/R invoices includes proper documentation to adequately support each billing request.
• Monitor accounts receivable balances and take appropriate company-approved steps to collect outstanding payments, including delinquent payments.
• Establish and maintain a process for communicating collection status to the appropriate internal team members.
• Escalate payment issues, discrepancies, or collection concerns to management as necessary.
• Perform daily cash management duties, including recording A/R receipts deposited directly to the bank account.
• Confirm cleared transactions are legitimate and not fraudulent.
• Monitor A/R inboxes and respond to internal and external inquiries timely and professionally.
• Contact clients, vendors, and trade partners by phone, email, and mail regarding outstanding balances, payment status, and account questions.
• Research and resolve account discrepancies, billing issues, and payment application questions.
• Prepare A/R aging reports and other analytical reports to help management understand collection status and progress.
• Assist with payment application requests and provide information required for investor capital calls.
• Establish and maintain interdepartmental communication regarding billing and payment status.
• Support project cost accounting and job-related billing documentation as needed.
• Assist with month-end close processes, including account reviews, research, reconciliations, and analysis.
• Support Red Cedar in optimizing accounting transactions and systems throughout its group of subsidiaries and partnerships.
• Identify opportunities to streamline and improve accounts receivable processes.
• Exercise integrity and confidentiality in financial reporting and compliance with financial requirements.
• Support the finance and accounting team with other related duties as assigned.

Required Skills & Qualifications

• Minimum of 3 years of experience in accounts receivable, accounting, bookkeeping, or a related role preferred.
• Experience in Accounts Receivable is required.
• Strong QuickBooks experience required.
• Construction, homebuilding, build-to-rent, real estate development, or project cost accounting experience strongly preferred.
• Understanding of basic principles of finance, accounting, bookkeeping, and GAAP.
• Experience preparing invoices, posting payments, reviewing aging reports, following up on outstanding balances, and resolving account discrepancies.
• Strong organizational skills and ability to manage multiple open items, deadlines, and follow-up tasks.
• High attention to detail and accuracy.
• Strong problem-solving skills and ability to independently research and resolve issues.
• Excellent written and verbal communication skills.
• Ability to communicate professionally with internal team members, clients, vendors, and trade partners.
• Moderate to advanced Excel skills.
• Experience with Smartsheet or similar database/project tracking software preferred.
• Quick learner, self-starter, and proactive in identifying needs and next steps.
• Ability to work well both independently and within a team.
• Must be able to work in a fast-paced, ever-changing environment.
• Experience identifying process improvements and helping improve accounting workflows preferred.
• Discretion required for sensitive company, financial, and personnel data.
• Ability to read, analyze, and interpret financial statements and accounting reports.

Education & Experience

• Bachelors degree in Accounting, Finance, Business, or a related field preferred.
• Minimum of 3 years of experience in accounts receivable, accounting, bookkeeping, or a related role preferred.
• Prior experience in construction, homebuilding, build-to-rent, real estate development, or project cost accounting strongly preferred.
• QuickBooks experience required.

Schedule

• MondayFriday, standard daytime hours; 8:00 a.m. 5:00 p.m.
• Occasional weekend work may be required.

Job Type

• Full-time position, averaging 40 hours per week.

Compensation

• $40,000 $60,000 annually.

Benefits

• 100% Medical, Dental, and Vision insurance covered for the employee and their children.
• 401(k) with a Safe Harbor match formula of 100% of employee contributions up to 3% of compensation, then 50% matching contribution of the next 2% of compensation.
• Company-paid holidays.
• PTO.

Ability to Commute/Relocate

• Charlotte, NC: Ability to reliably commute or willingness to relocate before starting work required.

Work Location

Onsite | 1710 Camden Rd, Charlotte, NC 28273

Work Environment

Office-based environment with a business casual dress code. Standard office equipment, such as computers, phones, photocopiers, and filing cabinets, are used in this role.

Physical Demands

The role requires the ability to talk and hear, stand, walk, use hands to handle or feel, and reach with hands and arms. Occasional lifting of office products and supplies, up to 20 pounds, may be necessary.

Red Cedar Construction Services, LLC is an Equal Opportunity Employer.

We do not discriminate based on race, traits historically associated with race, hair texture and protective hairstyles, color, national origin, ancestry, creed, religion, physical and mental disability, genetic information, marital status, sex, gender, gender identity or expression, pregnancy, sexual orientation, age, military or veteran status, or any other basis protected by applicable law.