Administrative Assistant

Job Description

Job Description

Administrative Assistant – CLAD Consulting, Inc.

Clad Consulting, Inc. is seeking an Administrative Assistant to join our growing team for a large-scale infrastructure project to support underground construction across roadways, highways, and municipalities throughout California and parts of Nevada. This role supports roadways, highway, and municipal underground construction projects. If you are someone that has prior administrative, office assistant, or clerical experience, this could be the role for you!

Why Join our Team?

• Full-time opportunity with competitive pay and full benefits.
• Be part of projects that shape essential infrastructure across California.
• Work with a supportive team that values growth, accountability, and collaboration.
• Gain exposure to administrative and clerical career paths.

Position Summary: As an Administrative Assistant , you’ll provide administrative support to ensure efficient operation of the office including duties to support the construction and project managers of the Company. This role will support managers and team members through a variety of tasks related to organization and communication.  Key responsibilities include:

• Preparing communications, such as memos, emails, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• General office duties which may include ordering supplies, filing, and distributing mail to appropriate personnel, etc.
• Communicating and scheduling with outside vendors for various business needs. This may include researching different vendors, working with management to select a vendor, and then follow up with scheduling with the vendors, if applicable.
• Assist with special projects as needed.
• Communicating between senior executives and all other managers as well as any external contacts, public or private.
• Scheduling appointments, organizing meetings, arranging conference calls, and preparing minutes or recording notes.
• Making travel arrangements and identifying the best itineraries based on the specific needs of executives.
• Other duties as assigned.

Ideal Candidate: You will have a background in administrative work, excellent communication skills, and are detail oriented. You know how to analyze and read POs and confidential documents while communicating effectively with a wide variety of people. Your experience may include:

• At least two years of experience in an administrative role is required.
• Associate degree in a related field preferred.
• Ability to identify and creatively solve complex problems.
• Ability to execute logical reasoning and decision-making skills.
• Strong multitasking and time-management capabilities.
• Excellent verbal and written communication and relationship-building skills.
• Prior experience in scheduling through Outlook.
• Proficient in related computer software and technologies including Microsoft Office Suite.
• Bilingual (English/Spanish) is a strong plus.
• Ability to travel onsite four days per week and work remotely one day per week.

This is a full-time position in San Ramon, CA. The hours of work are 32 hours Monday-Thursday in office and 8 hours remote on Friday. The reasonable pay range is between $27.00 to $30.00 per hour, depending on experience. We offer company-provided benefits including health insurance, vacation, sick and holiday pay, and 401k.

Apply today to be considered for immediate needs and future roles supporting our expanding company.

*We are an equal opportunity employer and provide equal employment opportunity to all individuals regardless of their race, color, religion, sex, age, national origin, creed, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by state or federal law. We value diversity and are committed to creating an inclusive environment for all employees.