Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant to support daily office operations for a finance organization in New York. This contract-to-permanent position is ideal for someone who communicates effectively, stays organized in a busy environment, and enjoys serving as a reliable point of contact for clients and internal teams. The role is fully in office and offers the opportunity to contribute to an increasing workload while building long-term potential.

Responsibilities:
• Welcome visitors and serve as the first point of contact for incoming calls, providing courteous and attentive assistance.
• Manage a variety of administrative tasks such as scheduling, document preparation, filing, and general office coordination.
• Enter and maintain information with a high level of accuracy across office records and internal documents.
• Support client-facing communication by responding promptly, relaying messages clearly, and helping ensure a positive experience.
• Use Microsoft Office tools to create correspondence, update spreadsheets, and organize routine administrative materials.
• Monitor day-to-day office needs and help keep workflows running smoothly in a fast-paced, in-person setting.
• Assist team members with clerical and receptionist-related duties as priorities shift throughout the workweek.• Prior experience in administrative support, front desk, office coordination, or a similar business support role.
• Strong verbal and written communication skills with a detail-oriented and approachable demeanor.
• Proficiency with Microsoft Office and confidence working with computers and standard office technology.
• Excellent attention to detail and accuracy in data entry and document handling.
• Ability to manage multiple tasks effectively while maintaining organization and follow-through.
• Comfortable handling inbound calls and interacting with clients in a courteous and effective manner.
• Open to candidates who are early in their careers, including entry-level candidates with strong administrative aptitude.