Accounts Receivable Accountant

Job Description

Job Description

Department

Finance & Accounting

Job Title

Accounts Receivable (AR) Accountant

Overview

The Accounts Receivable Accountant is responsible for managing and executing all accounts receivable functions for the entity. This role ensures accurate, timely billing, cash application, receivables reporting, and sales tax compliance. The position plays a key role in maintaining healthy cash flow while supporting rapid business growth and the establishment of a fully independent on-site finance function.

Job Duties & Responsibilities

• Prepare, review, and issue customer invoices in accordance with contracts, sales orders, and shipping documentation, and applicable sales tax rules
• Record and apply customer payments accurately, including ACH, wire transfers, and checks
• Monitor accounts receivable aging and follow up on overdue balances with customers and internal stakeholders
• Reconcile AR subledger to the general ledger on a monthly basis
• Investigate and resolve billing discrepancies, short payments, customer disputes, and tax-related invoice issues
• Coordinate with Sales, Logistics, and Customer Service teams to ensure billing accuracy
• Maintain customer tax exemption certificates and ensure proper sales tax treatment for all transactions
• Prepare and file periodic sales and use tax returns for applicable states
• Work closely with external accounting/tax firms and the Head of Finance on income tax support, tax provision schedules, and other tax compliance matters
• Assist in tax planning initiatives and provide AR-related data for tax analysis and audits
• Support month-end and year-end close processes related to AR
• Assist with internal and external audits by providing AR documentation and schedules
• Prepare AR-related reports, including aging analysis, collections status, cash forecasts, and tax reports
• Ensure compliance with company policies, internal controls, and applicable accounting and tax regulations

Key Requirements & Competencies

• Bachelor’s degree in Accounting, Finance, or a related field
• 2–5 years of accounts receivable or general accounting experience, preferably in manufacturing or B2B environments
• Strong understanding of invoicing, cash application, and AR reconciliation processes
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, or similar)
• Basic knowledge of U.S. sales and use tax regulations and exemption certificate management
• Experience preparing sales tax filings is preferred
• Ability to coordinate with external tax advisors and auditors
• Understanding of the interaction between AR, revenue recognition, and tax reporting
• Proficient in Microsoft Excel (pivot tables, lookups, reconciliations)
• Strong attention to detail and accuracy
• Good communication skills for internal coordination and customer interaction
• Ability to work independently in a fast-growing, evolving organization
• Experience working in a shared-services transition or joint-venture environment is a plus

Place of Job in the Organizational Structure

Reports to: Head of finance

Works closely with: Sales, Logistics, Cashier, General Ledger Accountant