Zuern - Menomonee Falls | Manufacturing Admin Assistant

Manufacturing Admin Assistant

Zuern Building Products is a family-owned and operated building materials supplier and design company with a long-standing commitment to quality, service, and relationships. We take pride in delivering high-quality products and value-added services to our customers while living out our promise of Building on Service.

Zuern Building Products is currently seeking a Manufacturing Admin Assistant at our Menomonee Falls location.

Job Summary:

Under the direction of the Controller/General Manager/Production Manager, the Manufacturing Administrative Assistant assists the operations team with organization and compliance.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Review and monitor pick tickets, sales orders, purchase orders, work orders, and receiving transactions to ensure inventory accuracy, proper system entry, and efficient inventory flow.
2. Support procurement of manufacturing-related components and consumables and assist with inventory management activities, including cycle counts, year-end inventory, orphan and negative inventory review, store label updates, and monthly store and yard usage reporting.
3. Complete and reconcile customer invoicing to ensure accurate inventory, costing, and pricing; assist with costing methodology and month-end work-in-process calculations; and monitor open orders to confirm timely invoicing and customer satisfaction.
4. Perform daily cash tray reconciliation and complete and reconcile daily bank deposits.
5. Maintain policies, procedures, and practices for the material return authorization process, including coordinating vendor returns, monitoring return schedules, following up on vendor credits, issuing customer and stock product credits, and assisting accounts payable with supplier credit entry, as applicable.
6. Monitor and order office supplies; collect, sort, distribute, and prepare mail and courier deliveries; and assist with maintaining a welcoming, organized, and functional store and showroom environment.
7. Support customer service and sales efforts by assisting customers in person, by phone, and by email; helping promote products and the company; distributing vendor leads; and partnering with the sales team to help ensure customer satisfaction.
8. Assist the General Manager with training coordination, internal and external store events, miscellaneous projects, and other duties as assigned by management.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:

Ability to read, analyze, and communicate effectively with various departments. Ability to respond to common inquiries or complaints from customers and employees.

Mathematical Skills:

Ability to apply concepts of basic algebra.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical information in mathematical form and deal with several abstract and concrete variables.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or touch objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach above shoulders; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits:

• Family-valued culture
• Competitive pay
• Career Growth
• Medical, Vision, and Dental coverage
• Health Savings & Flex Plan
• 401k & Roth plans with company match
• Profit sharing Program
• Company paid life insurance policy
• Voluntary short term disability and life insurance
• Paid time off (PTO) and paid holidays