work/personal assistant

Job Description

Job Description

We are looking for a  highly organized, and trustworthy Personal & Work Assistant to support a Manager of a growing painting company with both business and personal responsibilities.

Responsibilities

Business Support

Manage and coordinate the owner’s calendar, appointments, meetings, and commitments

Schedule and coordinate meetings with clients, contractors, and employees

Help organize estimates, proposals, invoices, and other business documents

Follow up with clients, vendors, and team members as needed

Assist with scheduling and coordinating job details

Keep track of important deadlines, tasks, and follow-ups

Handle emails, phone calls, and general administrative tasks

Help organize company files and information

Assist with personal and business errands related to the company.

Must be comfortable with emails

Personal Assistant Duties

Manage personal appointments and scheduling

Coordinate personal-related activities and commitments when needed

Make reservations, appointments, and occasional arrangements

Help with errands, returns, deliveries, and other day-to-day tasks

Assist with travel planning and reservations when needed

Keep the owner organized and on top of personal commitments

What We’re Looking For

Extremely organized and detail-oriented

Reliable, responsible, and trustworthy

Excellent communication and time-management skills

Able to multitask and prioritize changing responsibilities

Professional and friendly when communicating with clients and vendors

Comfortable using email, calendars, Google Workspace/Microsoft Office, and basic technology

Valid driver’s license and reliable transportation preferred

Previous administrative, executive assistant, personal assistant, or office experience is a plus, but  we are willing to train the right person

The Ideal Candidate

You’re organized, resourceful, and good at keeping track of multiple moving pieces.

You enjoy making someone else’s life easier, solving problems, staying one step ahead, and creating systems that keep things running smoothly.

If you’re looking for a position where you can become an important part of a growing business and build a long-term working relationship, we’d love to hear from you.