Administrative Specialist

Executive Administrative PartnerThis position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives.We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.Key ResponsibilitiesExecutive Support & CommunicationsManage and optimize the executive's calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.Maintain CRM-style records for key external relationships and track executive interactions.Coordinate executive participation in industry events, conferences, and press engagements.You will be working with globally distributed teams.Project & Operations ManagementTrack and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.Program & Event ManagementLead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.Organize and execute team morale activities and leadership development events.Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.Finance & Budget OversightManage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.Partner with finance and operations to monitor team spend and drive process improvements where needed.Stakeholder & Relationship ManagementCollaborate across functions and teams to gather and synthesize strategic insights.Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.Talent Support & Organizational DevelopmentInterface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding.Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community.Preferred Qualifications & Skills3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment.Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.Deep discretion and judgment in handling confidential information.Experience with tools like Confluence, Workday, expense platforms, and CRM systems is a plus.Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.Proactive, resourceful, and self-motivated.Ability to work in a dynamic, fast-paced environment.Demonstrated strong organizational skills.Exercises judgment within defined procedures and practices to determine appropriate action.Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.Handles details of a highly confidential and critical nature.QualificationsDisclaimer:Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements. Range and benefit information provided in this posting are specific to the stated locations only.US: Hiring Range in USD from $27.07 to $56.83 per hour; from: $56,300 to $118,200 per annum. May be eligible for equity.Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.Oracle US offers a comprehensive benefits package which includes the following:1. Medical, dental, and vision insurance, including expert medical opinion2. Short term disability and long term disability3. Life insurance and AD&D4. Supplemental life insurance (Employee/Spouse/Child)5. Health care and dependent care Flexible Spending Accounts6. Pre-tax commuter and parking benefits7. 401(k) Savings and Investment Plan with company match8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.9. 11 paid holidays10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.11. Paid parental leave12. Adoption assistance13. Employee Stock Purchase Plan14. Financial planning and group legal15. Voluntary benefits including auto, homeowner and pet insuranceThe role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.Career Level - IC1