Accounts Payable Coordinator

Accounts Payable Coordinator - FT

Tampa Sports Authority

Department/Section: Finance

Position Title: Accounts Payable Coordinator - FT

ED ($47,800 - $76,300 Annually)

Position Classification: Tenured

General Description:

The Accounts Payable Coordinator shall be responsible for the financial accounting process that results in the production of accounts payable journal and point of sale records and reports for the Raymond James Stadium, Hillsborough County Sports Complex, golf course facilities, and other planned facilities.

The Accounts Payable Coordinator acts as the primary liaison between internal finance staff and operations staff for the accounts payable and point of sale records for the Authority, including the reconciliation of monthly point of sale inventory records and report production.

The Accounts Payable Coordinator monitors and controls fiscal transactions related to accounts payables and point of sale setup and transactions to ensure that they reflect the correct financial status of the Authority.

Position Reports Directly To: Accounting Manager

Job Responsibilities:

1. Performs professional accounting duties in the maintenance and review of accounting and fiscal records and transactions, or in conducting auditing of financial records and procedures. Additionally, performs professional accounting work of average difficulty requiring initiative and independent judgment under supervision of the Vice President of Finance and Administration and the Accounting Managers.
2. Maintains a working knowledge of budgetary procedures and controls. Assist in verification of proper coding of departmental purchases to ensure accurate accounting and provide sufficient data for financial preparation and budget planning. Reviews, posts, and reconciles purchasing and point of sale records and transactions and performs maintenance when required.
3. Participates in inventory reconciliation of fixed assets.
4. Assists in evaluating existing payable and point of sales policies and procedures and recommend improvements to better serve the needs of the Authority and its employees and/or improve the conditions of employment for employees. Provide supporting documentation and payables entries for preparation of the Authority's monthly financial statements using Generally Accepted Accounting Procedures (GAAP).
5. Acts as the primary liaison with internal finance staff and operational staff for the accounts payable and point of sale operations. Assists staff and vendors in reconciling payments. Interacts with staff and external auditors in the independent audit conducted annually of Authority accounts payable and point of sale financial records.
6. Participates in the training and development of the Authority personnel in accordance with established purchasing and point of sale guidelines and procedures. Ensure the development, ongoing improvement, and implementation of formalized training and education programs for purchasing and point of sale financial operations at the Authority.
7. Participate in employee committees and Authority staff meetings emphasizing team management, high morale and quality service to Authority primary tenants and customers. Participate in regular meetings with other finance department staff to share relevant information and promote feedback relating to methods to improve service to internal and external customers and to ensure smooth coordination of payable and point of sale activities.
8. Use computer terminal to enter and retrieve information and prepare reports on departmental activity for the Vice President of Finance and Administration, the Accounting Managers, and other departments. Oversee the creation and maintenance of the payable and point of sale records to ensure that required documentation is compiled in accordance with the Generally Accepted Accounting Principles (GAAP), Authority policies and procedures and State and Federal laws.
9. Assist in conducting inventory of equipment/facilities and share findings and observations with other managers to assist in maintaining a superior level of function, polish, and efficiency in Authority facilities.
10. Provide a safe environment free of harassment for department employees and ensure compliance with all applicable OSHA standards and local, state, and federal laws including the American with Disabilities Act of 1990.
11. Provide support for special events as needed.
12. Perform other duties, functions, special projects, and responsibilities, as assigned.

Other Requirements:

1. Ability to initiate work, act independently and make sound judgments.
2. Ability to perform detail work involving written or numeric data, and to make arithmetical calculations rapidly and accurately.
3. Position requires irregular schedules including evenings, and weekends and holidays. The performance of work assignments may not be directly related to job specifications. Adjustments of shifts, overtime, breaks, etc. may be required upon short notice.
4. Exceptional organizational and interpersonal skills including the ability to function with a team environment.
5. Develop and maintain accurate records, logs, and reports for the department and the facilities.
6. Position requires ability to interact with fellow employees, clients, the public and outside vendors in a courteous, cooperative, and professional manner.
7. Maintain a high public image, positive attitude and demeanor when performing a service for customers and the public in the facilities.
8. Ability to accurately work under pressure in meeting deadlines.

Minimum Qualifications:

1. Graduation from high school and four years of accounts payable experience, or Graduation from a College or University with an associate degree in accounting, finance, or business administration and two years accounts payable experience.
2. Must have a thorough knowledge of office equipment and computer systems with a demonstrated ability to use business application and/or accounting software.
3. Ability to demonstrate excellent oral and written communication skills in the English language.

Please Note Position Is Primarily In-Office. Work Location Is Currently Raymond James Stadium, But May Shift To The Usf/Museum Of Science And Industry As Future Facilities Open.