Accounts Payable Accountant

Department Information The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan, helping them navigate the complexities of government so they can thrive. Our core values of service, teamwork, accountability, integrity, and respect drive us The Department’s vision is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video! As part of the State of Colorado, DOR offers a competitive benefits package to permanent employees: PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans Medical, Dental, and Vision insurance coverage Automatic Short-Term and Optional Long-Term Disability Coverage Life and AD&D Insurance Flexible Spending Accounts (FSAs) Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML) 11 Paid Holidays Annually and Accrued Annual and Sick Leave Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program Description of Job The Colorado Department of Revenue's Lottery Division is seeking a detail-oriented Accounts Payable Accountant to join our Financial Services team. In this vital role, you will be the backbone of our financial compliance and operations—managing vendor payments, navigating complex tax obligations, serving as our travel policy expert, and ensuring winner intercept payments reach key state programs. If you thrive on financial accuracy, data integrity, and problem-solving within a collaborative environment, we want to hear from you What You\'ll Do Disburse & Monitor Vendor Payments: Issue disbursements to fulfill the Lottery’s financial commitments, review source documents, and monitor vendor records in CORE to ensure alignment with GAAP, GASB, and State Fiscal Rules. Manage Contract Invoices & Encumbrances: Audit vendor invoices against contractual agreements and purchase orders (POs), liquidate encumbrances correctly, and track multi-year payments across fiscal years. Oversee Tax Obligations & Daily Withholdings: Analyze, refine, and reconcile federal, state, and foreign tax withholdings on daily game winnings, ensuring compliance with strict IRS timelines—including same-day/next-day deadlines for winnings over $120,000. Execute Winner & Child Support Intercepts: Audit subsystem data and process timely payments to the Department of Human Services and Department of Justice for player winning intercepts related to child support and court judgments. Lead 1099 Tax Compliance Audits: Monitor vendor payment data integrity, analyze W-9 documentation, and perform ongoing audits in CORE to ensure accurate annual 1099 tax reporting. Serve as the Lottery Travel Liaison: Evaluate employee travel expense reports against statutory state fiscal guidelines, resolve policy discrepancies, and train staff on proper reimbursement submission procedures. Manage Imprest Bank Account Operations: Issue manual and replacement warrants for claims counters and lottery winners (handling lost or damaged checks), perform monthly account reconciliations, and generate CORE reimbursements. Process Inter-Agency Transactions (ITs): Audit, code, and input inter-agency transactions into CORE, matching invoices against underlying agreements or purchase orders with full backup documentation. Resolve Vendor & Billing Discrepancies: Research vendor statements, analyze CORE payment chains (held, issued, or paid), and collaborate directly with purchasing agents and vendors to correct invoicing errors. Support Financial Reporting & Year-End Closing: Formulate standard and ad-hoc expenditure reports, audit promotional drawing journal entries, assist with year-end closing processes, and provide audit support. Residency Requirement Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description H8A1XX Accountant I Minimum Qualifications Experience Only: Four (4) years of relevant professional Accounting or Auditing experience. Or Education And Experience A combination of related education in Accounting, Finance, Business (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to four (4) years. Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for four (4) years of education Document this experience in your application IN DETAIL, as your experience will not be inferred or assumed. Preferred Qualifications The ideal candidate will possess the following skills: Additional years of Accounting or Auditing experience in a government setting. Extensive experience applying Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) pronouncements within a public sector environment. Hands-on experience using the CORE financial system for entering and approving transactions (such as GAX, JV, and MD) and utilizing UKG dataview reports for payroll reconciliation. Expertise in managing federal, state, and foreign tax withholdings, with specific knowledge of IRS same-day reporting rules for high-value winnings. Skill in collaborating with legal counsel, such as an Attorney General’s Office, to ensure program operations comply with state statutes. Demonstrated ability to perform variance analysis on general ledger accounts and independently resolve discrepancies with vendors or insurance companies. Experience performing multi-level reviews of financial statement workpapers and management reports for validity, consistency, and propriety of estimates. Ability to maintain accuracy and internal controls while adhering to strict daily, month-end, and fiscal year-end deadlines. Knowledge of establishing and maintaining internal control measures to ensure the integrity of full accrual reporting. Conditions Of Employment With The CDOR Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations. Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle. To Be Compliant With The New Fleet Vehicle Policy, Motor Vehicle Records (MVRs) Will Be Pulled For Review For Workers Who Have an assigned State fleet vehicle Are required to operate a vehicle as part of the position Utilize a State fleet vehicle as a pool vehicle Minimum Qualification Screening A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed. Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application. Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated. Recommended attachments: Resume, Cover letter List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment. Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire. The eligible list established from this posting may be used to fill additional vacancies. Email Address All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "View email address on click.appcast.io" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. Appeal Rights As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: View phone number on click.appcast.io. Phone: View phone number on click.appcast.io. Email address: View email address on click.appcast.io. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. Supplemental Information Equity, Diversity, and Inclusion Compliance The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, View email address on click.appcast.io. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply. Methods Of Appointment Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. Step Pay Program Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 CDOR - I am a Colorado Resident and have a Colorado address and Colorado State issued Driver License, CO State issued ID, or other proof of residence (as outlined in the FAQ section) at the time of application Yes No 02 CDOR - Are you aware of anyone with whom you have a personal relationship (including, but not limited to, any family members or those you or a family member have an intimate relationship with) currently employed with DOR? If yes, please provide the name of the employee and the Division they work in. Per DOR Policy OHR-006, family includes spouse, partner, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, or cousin, including those related by marriage, civil union, common law, blood, adoption or foster care. 03 CDOR (Remote) & Out-of-State Policy: By clicking "Yes" below, I am certifying that I understand that this position is designated as a remote work position. This indicates the selected employee will work outside of a traditional State facility, but may be required to perform work on site occasionally as determined by the supervisor of the position. Although it is designated as remote, the position is part of the State classified personnel system and requires applicants to be a current Colorado Resident at the time of application per The Colorado Constitution, Article XII, Section 13. Furthermore, I understand that employees are required to be physically present in the state of Colorado every day they perform work. Any work performed out of state is strictly limited, requires a formal work plan, and must be approved in advance. Probationary employees are ineligible to work out of state. YesNo 04 CDOR (Salary Range) - The hourly rate range for this position is $28.59 - $31.52. Although the salary range for this position is provided, appointments are typically made at or near the range minimum. Are you still interested in this position? Marking "no" will result in removal from consideration. As a reminder, per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series. Yes No 05 CDOR - Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application. 06 Describe your experience with reconciliation. What types of accounts have you reconciled? And how do you handle reconciled differences? 07 How do you prioritize multiple deadlines during peak periods, such as month-end and year-end? #J-18808-Ljbffr