Human Resources Assistant

Job Description

Job Description

General Position Summary

The Human Resources Assistant supports the HR department by coordinating administrative HR functions, assisting with recruiting for on‑site and corporate roles, maintaining employee records, and ensuring smooth HR operations across the company. This role requires strong organization, confidentiality, and the ability to work effectively with all departments.

Primary Responsibilities

Recruiting & Onboarding Support

• Assist with recruiting for property‑level roles (leasing, maintenance, community managers) and corporate positions. 
• Send offer letters, pre-employment documents and coordinate background screening. 
• Enroll new hires in benefits programs and verify completion of onboarding documents including processing new hires E-Verify.

HR Administration

• Maintain and distribute HR forms, policies, and property‑specific compliance documents. 
• Support employee access to HR information, including benefits, payroll contacts, and policy updates. 
• Maintain accurate personnel files for all employees.

Employee Support

• Assist employees by explaining benefit programs and directing them to appropriate resources. 
• Provide courteous, respectful support to staff at all levels, including on‑site teams and corporate departments. 

Compliance & Confidentiality

• Maintain strict confidentiality of HR information and sensitive employee matters. 
• Support compliance with Fair Housing, OSHA, and state labor requirements by ensuring proper documentation and training distribution.

General HR Support

• Assist with HR projects, audits, and reporting as needed. 
• Participate in training and educational opportunities to maintain HR knowledge. 

Supervisory Responsibilities This position has no supervisory requirements. Skills and Qualifications Experience

• Minimum of 6 months of previous Customer Service experience.
• Previous Human Resources experience preferred.

Skills

• Strong written and verbal communication skills. 
• Ability to multitask, meet deadlines, and adapt in a fast‑paced environment. 
• High level of professionalism, courtesy, and respect when interacting with colleagues, external vendors, candidates or clients.
• Strong ownership of work, willingness to learn, and patience with new processes.

Work Environment & Physical Demands The HR Assistant supports the entire organization, interacting with corporate employees, regional managers, community managers, leasing teams, and maintenance staff. This role is primarily office‑based.
Monday - Friday, maximum of 25 hours per week, schedule negotiable.