Part Time Administrative Assistant
$45k - $62kPart-time
Level One Personnel
Job Title: Administrative Assistant
Location: Woodstock/Ellicott City, MD (on-site)
Hours: Part-time, 25 hours per week
Pay: $45,000 - $62,000/year
Type of Hire: Direct Hire Job Summary:
Our client is seeking an administrative assistant to work in a collaborative and fast-paced environment. This role will play an important part in helping the projects and finance team. Our client is seeking a candidate that is flexible, adaptable, detail-oriented, and enjoys supporting the team to achieve shared goals. Responsibilities
Our offerings could include:
Location: Woodstock/Ellicott City, MD (on-site)
Hours: Part-time, 25 hours per week
Pay: $45,000 - $62,000/year
Type of Hire: Direct Hire Job Summary:
Our client is seeking an administrative assistant to work in a collaborative and fast-paced environment. This role will play an important part in helping the projects and finance team. Our client is seeking a candidate that is flexible, adaptable, detail-oriented, and enjoys supporting the team to achieve shared goals. Responsibilities
- Supporting day-to-day operations by performing administrative tasks for managers, departments, or teams.
- Data entry, document creation, document filing, communications both internally and externally.
- Updates company systems
- Enter and maintain client and contact information.
- Developing and maintaining customer-focused relationships with all stakeholders.
- Answering main phone line and routing messages, supporting mail & courier requests. Routing general company inquiries received.
- Registering on and maintaining vendor portals.
- Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports.
- Assist in preparation for trade shows.
- Arranging travel reservations for executives.
- Preparing office set-up for new hires, greeting new staff upon arrival, and participating in their general company orientation.
- Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
- Accounts Receivable responsibilities include communications with clients and internal staff, writing off unpaid interest, holding recurring A/R review meetings, account analysis as needed by internal and external clients.
- General Office Management responsibilities including facilities management, vendor selection and management, ordering office supplies, office equipment management.
- Associate or bachelor’s degree preferred, diploma or certificate in office administration program preferred.
- Experience in an administrative role.
- Excellent verbal, written and interpersonal communication skills.
- Ability to multitask, adapt to change, and strive for continuous learning.
- Ability to act with discretion when handling confidential information.
- Ability to effectively handle difficult situations and remain calm under pressure.
- Ability to develop and maintain effective stakeholder relationships.
- Ability to create, edit, proofread, and format documents/presentations.
- Ability to learn and adapt to new software environments.
- Intermediate to Advanced skills in Word, Outlook, Teams, PowerPoint, Excel, PDF applications, and OneNote.
Our offerings could include:
- Employee ownership opportunity that builds long-term value
- Annual discretionary performance bonuses
- Paid time off
- 401(k) with company discretionary match
- Medical, dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D and disability insurance
- HSA for healthcare and dependent care
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways
- Access to education and professional development courses
- Ongoing opportunities to learn new skills
Vacancy posted 3 days ago
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