Onsite Payroll Administrator

Job Description

Job Description

Onsite Payroll Administrator

Immediate Start - Competitive Pay

Job Description

This Payroll Clerk position focuses on union payroll processing, milestone billing, and supporting project managers with accurate billing and reporting for a large construction project. The role combines high-volume data entry, payroll administration, and accounts receivable support in a fast-paced, project-based environment. You will work closely with internal teams to ensure precise time and labor capture, compliant payroll processing, and timely resolution of payroll and billing discrepancies.

Responsibilities

• Process union payroll from end to end, including collecting, reviewing, and entering daily labor hours into the payroll system.
• Ensure accurate payroll entry, including adjustments, corrections, and updates to employee payroll records.
• Support milestone billing by preparing accurate invoices and assisting project managers with billing accuracy and reporting.
• Prepare time and material invoices and support accounts receivable processes, including follow-up and issue resolution.
• Maintain and update employee records and payroll data to support union payroll administration and compliance requirements.
• Assist with onboarding activities, including gathering and processing new hire documentation and ensuring accurate setup in payroll and billing systems.
• Perform high-volume data entry with a strong focus on accuracy, timeliness, and adherence to company policies and union requirements.
• Partner with internal teams, including project managers and accounting staff, to investigate and resolve payroll and billing discrepancies in a timely manner.
• Utilize ERP and payroll systems to input, track, and reconcile payroll and billing data for union construction projects.
• Contribute to continuous improvement of payroll and billing processes by identifying issues, suggesting solutions, and supporting process changes.

Essential Skills

• Minimum 2+ years of experience in payroll, billing, accounts receivable, or related accounting functions.
• Hands-on experience with payroll processing, including time entry, adjustments, and payroll record maintenance.
• High-volume data entry experience with a demonstrated focus on accuracy and consistency.
• Excellent attention to detail and the ability to manage and reconcile large volumes of data accurately.
• Strong communication skills, with the ability to collaborate effectively with project managers, accounting staff, and other internal stakeholders.rds.

Additional Skills & Qualifications

• Previous exposure to union payroll processes and requirements is highly preferred.
• Experience working with Vista ERP is a plus.
• Experience with union-specific payroll systems such as Track or similar platforms is beneficial.
• Construction industry experience within payroll or billing, particularly in a union environment, is an advantage.
• Comfort working in a hands-on, field-oriented setting rather than a traditional corporate office.
• Demonstrated ability to adapt to growing organizations and evolving project demands.

This is a Contract position based out of Belvidere, IL.

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Belvidere,IL.

This position is anticipated to close on Jul 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.