Seasonal Administrative Assistant

Job Description

Job Description

Job Summary

Looking for a great seasonal opportunity with the potential to return each tax season? Join our friendly, team-oriented CPA firm where you'll gain valuable office experience while helping clients during our busiest times.

We are a Tax firm seeking a motivated and outgoing Seasonal Administrative Assistant to join our team during tax season. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your main responsibilities will include answering phone calls, scheduling appointments, maintaining inventory, and assisting in tax return assembly. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities 

·        Greet clients and answer phone calls

·        Schedule appointments and manage calendars for CPAs

·        Maintain and organize client files

·        Assemble tax returns and supporting documents

·        Manage incoming and outgoing mail

·        Order office supplies and manage vendor relationships

·        Other duties as assigned

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Status: Hourly / Non-exempt / Full-Time

Work Location: In-office – San Diego, CA
Schedule: Monday–Friday, 8am-5pm
Season: August 17th - October 15th

Seasonal Opportunity
This position has the potential to become a recurring seasonal role for future tax seasons, including January 1–April 15 and August 15–October 15 , based on business needs and performance.