Administrative Coordinator

The Organization

The City of Coronado is accepting applications for the position of Department Administrative Coordinator (Administrative Services Division). Coronado is a unique, well-maintained, and financially stable small town with an engaged community and a strong sense of civic pride. The long-standing partnership between residents and City government has helped preserve local character, uphold treasured traditions, and support thoughtful innovation. Both the City Council and City staff are committed to exceptional customer service, continuous improvement, and protecting the community's high quality of life through strong leadership and transparent communication.

Incorporated on December 11, 1890, Coronado is a general law city operating under a Council-Manager form of government. The Mayor and four Councilmembers serve staggered four-year terms. The City employs approximately 260 full-time staff members and maintains a seasonal and temporary workforce that fluctuates between 200 and 300 throughout the year.

As a full-service municipality, the City supports nine departments: City Manager, Administrative Services, City Clerk, Community Development, Fire Services and Beach Lifeguards, Golf and Recreation Services, Library Services, Police Services, and Public Services and Engineering.

The Position

The Administrative Services Department's Administrative Coordinator is responsible for providing support to the Director of Administrative Services, Finance division, Human Resources division, and Information Technology division. Key duties include managing Human Resources records and data, processing verifications of employment, assisting with new-hire onboarding, coordinating department payroll, and delivering general administrative support. The position also serves as the primary point of contact for the department by overseeing the front counter and phone operations.

The ideal candidate will be a dynamic, customer serviceoriented professional with strong interpersonal and communication skills. Experience in office administration, particularly in Human Resources or Finance, is highly desirable. The successful individual will demonstrate exceptional attention to detail, the ability to manage multiple tasks in a fast-paced environment, and a commitment to providing high-quality customer service. Strong organizational skills, self-motivation, initiative, and the ability to work collaboratively within a team-focused department are essential.

Minimum Requirements

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado, from which the incumbent has acquired the knowledge, skills and abilities listed below.

Education/Training:

Completion of college-level coursework in business office technology, business administration, or a related field.

Examination & Selection Process: Application Review Phase: A completed City of Coronado employment application, cover letter, and resume must be submitted to the Human Resources Division by August 9, 2026. Applications will be evaluated based on relevant education, training, and experience.

Examination Process: Applicants who are considered most qualified will be invited to participate in an oral interview (100%). Additionally, applicants may be requested to undertake one of the following exercises written assessment, practical, or presentation as part of the examination process.

Department Interview: Top candidates from the panel interview will be invited to a final interview with the Director of Administrative Services. Additional panelists may participate in the department interview.

Candidate Selection: The selected candidate will receive a conditional offer of employment, contingent upon successful completion of a Live Scan background check and medical examination.

Additional Information: All candidates who achieve a score of 70% or higher in each phase of the examination process will be placed on an eligibility list for a minimum of six months. The City of Coronado participates in E-Verify, and all new employees are required to provide verification of their legal right to work in the United States. The City of Coronado is an Equal Opportunity Employer (EOE).

Individuals with disabilities who require a reasonable accommodation to participate in any part of the examination process may voluntarily request one from the City at least five working days prior to the date the accommodation is needed. Documentation supporting the need for the accommodation may be required upon receipt of the request.

Supplemental Information

The Community of Coronado, rich in history, natural beauty, and possessing a charming ocean village atmosphere, is most deserving of its royal "nickname" the Crown City. Surrounded by the Pacific Ocean, Glorietta Bay, and San Diego Bay, this picturesque seaside resort destination is linked to the Southern California coastline and the City of San Diego by the graceful and stately Coronado Bridge, and to the south by a narrow strip of land known as the Silver Strand. This 13.5-square-mile city offers one of the world's most pristine beaches, 18 public parks, an 18-hole municipal golf course, tennis center, marina, public pools, recreation facilities, and dedicated bicycle paths. Residents value Coronado's high quality of life, award-winning schools, tree-lined streets, welcoming neighborhoods, and diverse architectural styles. Downtown features distinctive shops and restaurants supported by active Chamber of Commerce and Main Street organizations. This vibrant, thriving community welcomes more than 2 million visitors annually to soak up the sun and sand while enjoying the lush surroundings and village appeal of Coronado. With 15 hotels, including three world class resorts, with over 1,900 hotel rooms, and many highly acclaimed restaurants, this island community has a resident and Navy population of approximately 23,000. Coronado is home to Naval Air Station North Island, Coronado (NASNI); Naval Amphibious Base Coronado (NAB); and Silver Strand Training Complex Coronado, supported by nearly 20,000 military and civilian personnel.

What Coronado has to offer:

• A rich benefits package contributes to the total compensation value. Benefits include a monthly cafeteria allotment of $2, 168 voluntary retirement savings/deferred compensation, tuition reimbursement, group term life, short-term and long-term disability coverage, an employee assistance program, and more.
• The Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013, is Members is 3% at 60. The current employee contribution rate is 9.5%.
• The Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013, is 2% at 62. The current employee contribution rate is 7.50%.
• As part of ensuring our employees maintain a work/life balance, employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases.
• The City provides Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.
• The City provides short- and long-term disability insurance equal to 66 2/3% of income. Employees that earn over the maximum benefit of $5,000/month available under the long-term disability plan, have the option to purchase enhanced long-term disability insurance.
• The City provides up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit.
• Longevity Pay; bonus at 10 years and every 5 years after.
• Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.
• Access to community pool and gym.
• Valuable experience, training opportunities, and engaged leadership in a supportive community environment.