Operations Assistant

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is the second largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff-each supporting UChicago's mission of inquiry and academic excellence. Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world's most pressing medical challenges.

Job Title: Operations Assistant

Duration: 3 Months

Location: Chicago, IL 60628

Job Type: Temporary Assignment

Work Type: Remote

Schedule: Part-time, up to 20 25 hours per week

Job Description:

About the Role

We are seeking a detail-oriented Temporary Finance & Operations Assistant to support our Senior Financial Analyst with day-to-day accounting activities, invoice management, and financial reporting. This is a temporary engagement offering hands-on exposure to finance operations within a professional Client environment.

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree in Finance, Accounting, or Business preferred.
• Prior experience in an administrative, finance, or accounting support role preferred.
• Strong attention to detail and ability to handle numerical data accurately.
• Proficiency in Microsoft Office Suite, especially Excel (basic formulas, sorting, filtering, and data entry).
• Organized, reliable, and able to work independently on recurring tasks with minimal supervision.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Experience with Oracle or other ERP/financial systems a plus but not required.

Responsibilities:

• Review, log, and track incoming invoices to ensure accurate and timely processing.
• Monitor and manage invoices from designated suppliers, verifying amounts, purchase order alignment, and payment status.
• Flag discrepancies or missing documentation and follow up with relevant stakeholders to resolve issues promptly.
• Assist with organizing, filing, and maintaining financial reports and supporting documentation in a structured manner.
• Help prepare recurring financial reports by compiling data from multiple sources and formatting for review.
• Support reconciliation activities by cross-referencing invoice records against budget and expenditure data.
• Perform data entry and maintain spreadsheets related to invoice tracking and financial reporting.
• Communicate professionally with vendors and internal teams as needed to clarify invoice details.
• Assist the Sr. Financial Analyst with ad hoc tasks and special projects as assigned.

What You'll Gain:

• Hands-on experience with financial operations, invoice processing, and budget management in a professional higher education setting.
• Exposure to Oracle financial systems and Microsoft Office Suite tools used in day-to-day finance operations.
• Mentorship and direct collaboration with a Senior Financial Analyst.
• Development of skills in attention to detail, analytical thinking, and professional communication.

TekWissen Group is an equal opportunity employer supporting workforce diversity.