Administrative Assistant

Plant Administrative Assistant

The role primarily involves answering phones, taking stone orders, and entering orders into our systems for the dispatchers, as well as assisting with billing.

Responsibilities

• Operate scales for weighing company, customer, and third-party trucks.
• Process vendor invoices and purchase orders.
• Provide administrative support for plant management.
• Compile, enter, and report payroll and production statistics.
• Track finished goods inventory, equipment utilization, plant costs, and labor hours.
• Purchase parts and safety supplies.
• Maintain fuel inventory and equipment downtime reports.
• Handle month-end accruals and reporting.
• Process personnel changes and maintain files.
• Perform timekeeping and customer service duties.
• Manage order entry, accounts payable, phones, clerical tasks, and billing support.

Essential Skills

• 2-3 years of experience in customer service, answering phones, administrative duties, and billing.
• Experience with Accounting ERP systems such as Oracle or JD Edwards.
• Basic proficiency in Excel.

Additional Skills & Qualifications

• Experience with Payroll ERP systems such as KRONOS is preferred but not required.
• Ability to troubleshoot effectively.

Work Environment

The role is fully onsite, Monday through Friday, with hours typically from 7:00 AM to 4:30 PM. This is not a typical office environment; you will be working in a small office located within the quarry.

Job Type & Location

This is a Contract to Hire position based out of Coeymans Hollow, NY.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Coeymans Hollow, NY.

Application Deadline

This position is anticipated to close on Sep 17, 2026.