Administrative Assistant

Austin, United States | Posted on 02/10/2026 Key Responsibilities Front Office & Communication Answerand direct incoming phone calls in a professional and courteous manner Greetvisitors and clients and provide general information as needed Manageincoming and outgoing mail, emails, and deliveries Maintainorganized filing systems, both electronic and paper Human Resources Support AssistHR with onboarding paperwork and new hire orientation Helpmaintain employee files and training records Coordinatebackground checks, drug screens, and required certifications Supportscheduling of interviews and employee meetings Assistwith preparation, tracking, and organization of contracts and subcontracts Supportconstruction permit applications and renewals Maintainlogs for insurance certificates, licenses, and compliance documents Coordinatewith project managers regarding document needs and deadlines Accounting Support Performlight bookkeeping such as data entry of invoices and receipts Assistwith accounts payable/receivable processing Reconcilestatements and support payroll documentation as needed Helptrack job costs and expense reports General Office Duties Orderand maintain office supplies Schedulemeetings and maintain calendars Preparecorrespondence, reports, and presentations Assistmanagement with special projects and other duties as assigned Requirements Qualifications 3+years of administrative office experience (construction industry a plus) Experiencewith accounting or ERP software preferred Familiaritywith construction permits and contracts helpful Skills & Abilities Strongorganizational and time-management skills Excellentverbal and written communication Highlevel of professionalism and confidentiality Abilityto prioritize tasks and meet deadlines Detail-orientedwith strong problem-solving skills Abilityto work independently and as part of a team What We Offer Health,dental, and vision benefits Paidtime off and holidays Opportunitiesfor professional growth Supportiveand team-focused work environment #J-18808-Ljbffr Facility Innovations Group