Executive Assistant

Talascend is currently seeking an Executive Assistant for a long-term contract opportunity with our client in Englewood Cliffs, New Jersey .


Overview


The executive assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination. This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.


Responsibilities

• Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments.
• Prepare and organize travel itineraries, including booking flights, accommodations, and transportation.
• Handle correspondence, including emails, letters, and reports, ensuring accuracy and professionalism.
• Act as the primary point of contact for internal and external stakeholders.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Liaise with other departments to ensure seamless collaboration and project execution.
• Assist in the planning and execution of special projects, events, and initiatives.
• Monitor project timelines, budgets, and deliverables to ensure successful outcomes.
• Maintain strict confidentiality of sensitive information.
• Provide support in preparing presentations, reports, and other confidential documents.
• Oversee office operations, including supplies, equipment, and vendor relationships.
• Ensure a well-organized and efficient work environment.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3-5 years of experience as an executive assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal skills.
• Ability to work independently and as part of a team in a dynamic environment.

Preferred Qualifications

• Experience in a corporate or executive office setting.
• Familiarity with project management tools and software.
• Korean/English bilingual strongly preferred.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.


Background Check and Drug Screen may be required.